Job Description: Events & Branding Coordinator

Company: Hare Krishna movement charitable trust

Department: Marketing & Communications

Reports to: Head of Marketing & Communications

Location: Hyderabad (travel required across HKMCF, Basil Woods School Network, and Hare Krishna Heritage Tower locations)

Salary: 50k per month

Experience: 4–7 years

Role Purpose

Owns planning, execution, and vendor/budget management for events and on-ground branding activity that originate from the Marketing & Communications department, across HKM Charitable Foundation (HKMCF), Basil Woods School Network, and Hare Krishna Heritage Tower (HKHT).

This role exists for department-driven activity: brand activations, campaign launches, donor/stakeholder events, press/media events, vendor coordination, on-premise branding across schools/kitchens/offices/HKHT, and outdoor advertising.

Key Responsibilities

Event Management

- Plan, coordinate, and execute Marcomm-owned events end to end — venue, permissions, vendor booking, on-ground execution, post-event wrap-up and reporting.
- Manage logistics for campaign launches, press/media events, donor and stakeholder events, and festival-linked campaign activations.

Branding & On-Premise Signage

- Plan and maintain branding across HKMCF, Basil Woods schools, kitchens, and offices, and HKHT premises — signage, wayfinding, standees, banners, donor walls, and similar on-site touchpoints.
- Coordinate with the design team on artwork specs and ensure all creative execution matches brand guidelines.
- Track signage condition, renewal/refresh cycles,



and installation logistics across locations.

Outdoor Advertising

During the annual admission season, plan and execute a limited outdoor advertising push — hoardings, bus shelters, banners, vehicle branding — as needed.

- Identify, negotiate with, and manage OOH vendors for this seasonal window; handle contracts, permits, and renewal/removal timelines.

Planning & Scheduling

- Maintain a rolling calendar of all Marcomm-owned events, branding refreshes, and the seasonal OOH window across the three verticals.
- Align timelines with campaign calendars; flag conflicts, resourcing gaps, and dependencies proactively.

Vendor & Budget Management

- Own vendor empanelment, negotiation, and performance evaluation for events, on-premise branding, and OOH.
- Prepare and manage budgets for assigned events/campaigns within approved limits; track spend against budget and report variances.
- Plan gifting for the events and general programmes.
- Process POs, invoices, and vendor payment follow-ups with finance.

Cross-Functional Coordination

- Work with design, content, social media, and video teams to keep messaging consistent across events and branding touchpoints.




- Coordinate with school and HKHT operational teams when Marcomm activity intersects with their premises or programs.
- Represent Marcomm on-ground at events, ensuring brand presence and stakeholder experience.

Key Result Areas

- On-time, on-budget delivery of events and branding/signage work
- Vendor cost efficiency (negotiated savings vs. rate card)
- Execution quality (no major logistics failures, positive stakeholder/donor feedback)
- Calendar adherence — no missed campaign windows
- Branding consistency and upkeep across all premises
- Effective, well-timed execution of the seasonal OOH push during admissions

Requirements

- 4–7 years in events management, on-ground branding/activations, or integrated marketing execution (agency or in-house); exposure to outdoor advertising is a plus, not a prerequisite.
- Proven vendor negotiation and budget management experience — full ownership of contracts and spend within approved limits.
- Solid project management and multi-stakeholder coordination skills.
- Comfortable working across multiple organizational verticals and locations within Hyderabad.
- Willing to work event days/weekends as required.
- Bachelor's degree in marketing, mass communication, or related field (preferred, not mandatory).
- Familiarity with nonprofit, education, or faith-based institution communications is a plus.

Pay: ₹45,000.00 - ₹50,000.00 per month

Benefits:

- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Events Coordinator (India)
🏢 Hare Krishna Movement
📍 India