Job Description – Executive Assistant

*Company:* BuiltTogether

*Position:* Executive Assistant

*Department:* Administration

*Location:* Pune – Pimpri Chinchwad

*Experience:* 0 to 3 Years

*Employment Type:* Full-Time

*Reports To:* Director / General Manager

### About the Role

BuiltTogether is an *infrastructure and construction company* involved in projects across sectors, including healthcare infrastructure. We are looking for an organized and proactive *Executive Assistant* to support management and coordinate administrative, documentation, and communication activities.

### Key Responsibilities

* Manage calendars, meetings, appointments, and travel arrangements.

* Prepare reports, presentations, meeting minutes, and official correspondence.

* *Draft proposals, business letters, official letters, notices, and other professional documents.*

* Coordinate with management, project teams, clients, consultants, vendors, and other stakeholders.

* Maintain confidential documents, records, and reports.

* Track and follow up on assigned tasks and deadlines.

* Coordinate meetings, reviews, and site visits.

* Handle calls, emails,



and administrative communication professionally.

* Maintain proper documentation and filing systems.

* Perform other administrative and coordination duties assigned by management.

### Required Skills & Qualifications

* *LLM / LLB preferred*; candidates with a Bachelor's degree in Business Administration, Commerce, Management, or a related field may also apply.

* *1+ years of experience* in Executive Assistant / Administration / Legal Documentation.

* Strong experience in *proposal drafting, letter drafting, and professional documentation*.

* Proficiency in *MS Office (Word, Excel, PowerPoint, Outlook)*.

* Excellent written and verbal communication skills.

* Strong coordination, follow-up, multitasking, and time-management abilities.

* Valuable understanding of formal/legal business language and documentation.

* *Immediate joiners preferred.*

* Construction/infrastructure industry experience will be an added advantage.

Benefits:

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Executive Assistant (Pune)
🏢 Built together
📍 Pune