Office Assistant / Stenographer

Location: Corporate Office, Chandigarh

Qualification: Bachelor’s Degree (B.Com preferred)

Experience: Minimum 3–5 years of experience as a Stenographer, Executive Assistant, Office Assistant, Secretary, or similar administrative role. Experience in reception/front desk handling, shorthand, drafting, and office administration is preferred.

Salary: ₹25,000 – ₹30,000 per month

Key Requirements

- Proficiency in English shorthand and transcription.
- Experience in handling reception/front desk responsibilities, including visitors, calls, and basic enquiries.
- Excellent drafting skills for official letters, emails, notices, circulars, and business correspondence.
- Ability to prepare accurate Minutes of Meetings (MoM) and maintain meeting records.
- Excellent English communication, grammar, and business writing skills.
- Fast and accurate typing speed in English.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and office documentation.
- Ability to maintain confidentiality while handling sensitive company information.
- Well-organized with excellent time management and multitasking abilities.
- Professional personality with good interpersonal and communication skills.
- Ability to coordinate with senior management and different departments.
- Experience in handling official files, records, and document management.
- Capable of managing calendars, scheduling meetings, and following up on action points.




- Ability to work under pressure and meet deadlines with high accuracy.

Key Responsibilities

- Draft official letters, notices, circulars, reports, and business correspondence.
- Take shorthand dictation and accurately transcribe it into qualified documents.
- Prepare Minutes of Meetings (MoM) and ensure timely circulation.
- Handle reception/front desk activities, including receiving visitors, attending calls, directing enquiries, and maintaining a professional reception area.
- Maintain confidential files, records, and official documentation.
- Coordinate meetings, appointments, and follow-up actions.
- Handle incoming and outgoing correspondence, emails, and official communications.
- Assist senior management in day-to-day administrative and secretarial functions.
- Maintain proper filing systems, both physical and digital.
- Prepare reports, presentations, and other management documents as required.
- Ensure all documentation is accurate, properly formatted, and maintained in accordance with company standards.
- Coordinate with internal departments and external visitors/vendors as required.
- Maintain visitor records and ensure proper communication with concerned departments.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

- Provident Fund

Experience:

- shorthand/Stenographer/Reception: 5 years (Preferred)

Work Location: In person

📌 Office Assistant / Stenographer/Receptionist (India)
🏢 M K Services
📍 India