Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Project Coordinator to support the Managing Director of our UK business and provide project coordination support to the UK PR team.

This is a dual-purpose role requiring exceptional administrative, communication, and stakeholder management skills. The successful candidate will serve as the primary support partner to the Managing Director, managing priorities, schedules, communications, and day-to-day operations. In addition, they will coordinate projects, track deliverables, and support the smooth execution of client and internal initiatives across the PR team.

Key Responsibilities

Executive Assistant Support

- Manage the Managing Director's complex and evolving diary, ensuring effective prioritization of meetings and commitments.
- Coordinate internal and external meetings, including scheduling, agendas, materials, and follow-up actions.
- Organize domestic and international travel arrangements and itineraries.
- Act as a key point of contact for internal and external stakeholders.
- Support inbox management and prioritization of communications where required.




- Track key actions and strategic priorities on behalf of the Managing Director.
- Coordinate leadership meetings, team events, and business activities.
- Prepare presentations, briefing documents, reports, and meeting materials.
- Handle confidential and sensitive information with discretion and professionalism.
- Provide administrative support to ensure the effective running of the Managing Director's office.

Project Coordination Support

- Support the UK PR team in planning, tracking, and coordinating projects and initiatives.
- Maintain project trackers, timelines, status updates, and action logs.
- Monitor deadlines and follow up with stakeholders on agreed deliverables.
- Coordinate project meetings and document actions and next steps.
- Support reporting and operational updates for team leadership.
- Assist with resource coordination and workflow management across the team.
- Identify and escalate project risks, issues, or potential delays.
- Contribute to process improvements that enhance team efficiency and delivery.

📌 Executive Assistant & Project Coordinator (Bengaluru)
🏢 Hotwire
📍 Bengaluru