Job Summary

We are looking for a dedicated and detail-oriented US Onboarding Specialist to join our People team. This role will focus on managing the end-to-end onboarding process for newly hired employees across our US clients. The ideal candidate will have experience in onboarding coordination, compliance, documentation, HR systems, and stakeholder communication while ensuring a seamless and positive onboarding experience.

Job Type: Full-time

Responsibilities

- Pre-Onboarding Coordination: Coordinate all pre-joining activities, including document collection, offer acceptance tracking, and onboarding readiness. Ensure all onboarding requirements are completed before the employees start date.
- New Hire Documentation: Collect, verify, and maintain employee documentation, ensuring completeness and compliance with company policies, client requirements, and federal regulations.
- HRIS & Onboarding System Management: Manage employee records within HRIS/ATS platforms such as Workday, ADP Workforce Now, Bullhorn, or similar systems. Maintain accurate employee data and onboarding workflows.
- Candidate & Employee Communication: Serve as the primary point of contact for new hires throughout the onboarding process. Send onboarding emails, joining instructions, policy documents, and respond to employee queries in a timely manner.
- I-9 Verification & Employment Eligibility: Coordinate and manage the Form I-9 Employment Eligibility Verification process for all current hires. Ensure accurate completion, timely verification of supporting documents, and compliance with US federal employment regulations.
- Background Verification & Drug Test Coordination: Coordinate background verification and pre-employment drug screening for shortlisted candidates. Track completion status, communicate with vendors and candidates, and ensure all pre-employment requirements are fulfilled before onboarding.
- Cross-Functional Coordination: Collaborate with Recruitment, HR, IT,



Payroll, Operations, and Hiring Managers to ensure all onboarding activities including system access, equipment allocation, payroll setup, and compliance requirements are completed before Day One.
- Orientation Support: Coordinate and facilitate new hire orientation sessions, introduce company policies, culture, benefits, and ensure a smooth transition into the organization.
- Reporting & Data Accuracy: Maintain onboarding reports, dashboards, and documentation. Monitor onboarding metrics and ensure accurate record keeping within HR systems.
- Process Improvement: Identify opportunities to streamline onboarding processes, enhance employee experience, and improve operational efficiency through automation and standardization.

Requirements

- Minimum 2+ years of experience in HR Operations, Employee Onboarding, or Recruitment Operations.
- Experience managing onboarding processes for US-based employees or clients.
- Hands-on experience with HRIS/ATS platforms such as Workday, ADP Workforce Now, Bullhorn, or similar systems.
- Working knowledge of US onboarding processes, including Form I-9 verification, background verification, and pre-employment drug testing.
- Strong understanding of onboarding documentation, compliance requirements, and employment eligibility verification.
- Excellent verbal and written communication skills with strong stakeholder management abilities.
- High attention to detail, organizational skills, and the ability to manage multiple onboarding activities simultaneously.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and HR reporting tools.

Location

Mohali, Punjab, India

Evaluation Process

- HR Round 1 Pre-employment Assessment
- Operations Interview
- HR Round 2 Feedback

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 US Recruiter (Sahibzada Ajit Singh Nagar)
🏢 EXO Edge India
📍 Sahibzada Ajit Singh Nagar