Job Summary

We are looking for a Store & Purchase Executive to manage event-related materials, inventory, procurement, vendor coordination, and material movement. The candidate will be responsible for ensuring the availability of required materials and coordinating purchases and deliveries within event timelines and budgets.

Key Responsibilities

Store & Inventory Management

- Maintain and manage inventory of event materials, equipment, tools, branding materials, and consumables.
- Maintain proper records of stock received, issued, returned, damaged, and transferred.
- Ensure timely availability of materials required for events.
- Conduct regular physical stock verification and reconcile with inventory records.
- Organize and maintain the store for easy identification and retrieval of materials.
- Track event-wise material movement and maintain proper documentation.
- Monitor stock levels and raise requirements for replenishment.
- Ensure proper handling, storage, and maintenance of reusable event materials.

Purchase & Procurement

- Identify and procure materials required for events based on approved requirements.
- Source materials, equipment, printing, fabrication, branding, stationery, electrical items, and other event-related requirements.
- Obtain quotations from vendors and compare pricing, quality, and delivery timelines.
- Coordinate with vendors for order confirmation, production, delivery, and installation requirements.
- Negotiate prices and commercial terms wherever applicable.
- Ensure purchases are made within approved budgets and timelines.
- Verify received materials against purchase orders, quotations, and delivery documents.
- Coordinate with Accounts/Finance for invoices and payment processing.

Event Material Coordination

- Coordinate with the Event/Operations team to understand material requirements for each event.
- Prepare event-wise material requirement and procurement lists.
- Arrange timely dispatch and delivery of materials to event venues.




- Coordinate loading, unloading, transportation, and return of event materials.
- Track materials sent to and received from event sites.
- Ensure all reusable materials are returned to the store after completion of events.
- Coordinate replacement or repair of damaged or missing materials.

Vendor Management

- Develop and maintain a database of reliable suppliers and service vendors.
- Coordinate with vendors for fabrication, printing, branding, electrical works, rentals, transportation, and other event requirements.
- Evaluate vendor performance based on quality, cost, and delivery timelines.
- Maintain vendor quotations, purchase orders, invoices, and related records.

Required Skills

- Good knowledge of purchase and inventory management.
- Experience in sourcing event-related materials and services.
- Strong vendor coordination and negotiation skills.
- Valuable organizational and documentation skills.
- Ability to manage multiple event requirements simultaneously.
- Good knowledge of MS Excel / Google Sheets.
- Strong follow-up and communication skills.
- Ability to work under pressure and meet tight event deadlines.
- Basic understanding of event production and site requirements will be an advantage.

Qualification

- Any Bachelor's degree / Diploma in Business Administration, Logistics, Operations, or a related field.
- Candidates with relevant experience in event management, procurement, stores, or logistics are preferred.

Experience 1–3 years of experience in Store Management, Purchase, Procurement, Logistics, or Event Operations.

Additional Requirements

- Willingness to travel to event venues and vendor locations when required.
- Flexible to work during event setups, executions, and dismantling schedules.
- Ability to work extended hours when required based on event timelines.
- Valid driving licence is an added advantage.
- Should be proactive, responsible, and capable of handling urgent requirements.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Store & Purchase Executive – Events (Chromepet)
🏢 Auxinzio Private
📍 Chromepet