SENIOR HR EXECUTIVE

Department: Human Resources

Designation: Senior HR Executive

Industry: Manufacturing

Reporting To: HR Head / Plant Head

1. Talent Acquisition & Recruitment

- Manage the complete recruitment cycle from manpower requisition to joining.
- Coordinate with HODs for manpower requirements and prepare recruitment plans.
- Source candidates through job portals, consultants, references, walk-ins, and other channels.
- Screen CVs and conduct initial HR interviews.
- Coordinate technical interviews with respective department/HODs.
- Prepare and maintain candidate selection and joining records.
- Complete pre-employment documentation and background verification.
- Coordinate offer letters, appointment letters, joining formalities, and induction.
- Maintain recruitment MIS, vacancy status, joining and rejection reports.
- Ensure timely hiring as per approved manpower requirements.
- Maintain manpower data for staff, workers, trainees, apprentices, and contract employees.

2. Payroll Management

- Manage monthly payroll processing for staff, workers, trainees, and contract manpower.
- Verify attendance, leave, overtime, weekly offs, holidays, and shift details before payroll processing.
- Validate monthly salary sheets and reconcile payroll data with attendance records.
- Check new joiners, exits, increments, arrears, salary revisions, deductions, advances, and other payroll changes.
- Coordinate with the Time Office and departments for attendance and punch-related corrections.
- Process Full & Final Settlement (F&F;) for resigned/terminated employees.
- Prepare and verify payroll MIS and monthly manpower reports.
- Coordinate with Accounts for salary processing and payment-related activities.
- Ensure confidentiality and accuracy of employee salary information.




- Coordinate with payroll software/HRMS teams for payroll-related issues and system corrections.

3. Statutory Compliance & HR Audit

- Maintain employee records and documents required for statutory compliance and HR audits.
- Coordinate PF, ESIC, PT, LWF and other applicable statutory compliance activities.
- Verify employee enrollment and statutory deductions before monthly submission.
- Maintain PF/ESIC challans, ECR, registers, returns, and supporting documents.
- Ensure proper maintenance of employee personal files and statutory records.
- Support internal, external, customer, and statutory HR audits.
- Prepare audit documents, MIS, registers, policies, and supporting evidence.
- Identify documentation gaps and coordinate corrective actions.
- Maintain proper records for contractor manpower and statutory compliance.

4. HRMS & HR Technology

- Manage employee master data in HRMS/Payroll systems.
- Handle employee joining, transfer, department change, designation change, salary revision, and exit updates in HRMS.
- Maintain attendance, leave, overtime, shift, and payroll-related data.
- Coordinate with HRMS/payroll software vendors for system-related issues.
- Configure and monitor attendance and leave rules as per company policy.
- Ensure proper integration of biometric/face-punching attendance data with HRMS.
- Verify HRMS reports against physical records and payroll data.
- Prepare HR dashboards and MIS reports using HRMS and Excel.




- Maintain data accuracy, confidentiality, and access control.
- Support implementation and improvement of HRMS processes.

5. Training & Development

- Identify training requirements in coordination with HODs and department heads.
- Prepare the annual/monthly training calendar.
- Organize induction and orientation training for recent employees.
- Coordinate technical, behavioural, safety, quality, 5S, and compliance training.
- Arrange internal and external trainers as required.
- Maintain training attendance, training records, feedback forms, and evaluation reports.
- Monitor training effectiveness and employee development.
- Prepare training MIS and management reports.
- Coordinate skill development and refresher training programs.
- Support employee development initiatives and competency improvement programs.

6 . HR MIS & Reporting

- Prepare daily, weekly, and monthly HR MIS reports.
- Maintain active manpower, joining, exit, absenteeism, turnover, and recruitment reports.
- Prepare department-wise manpower reports and sanctioned vs. actual manpower data.
- Prepare payroll and attendance analysis.
- Prepare overtime, leave, headcount, and employee movement reports.
- Maintain HR dashboards and management presentations using MS Excel.
- Ensure accuracy and timely submission of HR reports to management.

7 . Key Skills Required

- Talent Acquisition & Recruitment
- Payroll Processing
- Attendance & Leave Management
- PF / ESIC / PT / LWF Compliance
- HR Audit & Documentation
- HRMS / Payroll Software
- Employee Relations & Grievance Handling
- Training & Development
- HR MIS & Analytics
- Advanced MS Excel
- Labour Law Knowledge
- Communication & Coordination Skills
- Confidentiality and Data Management.

📌 Senior Human Resource Executive (Palwal)
🏢 Bhagwati Techno Fab
📍 Palwal