- About the Role
- Maxima Apparel (Prime Garments Pvt. Ltd.) is hiring a Senior Executive / Assistant Manager – Accounts Payable for its Finance & Accounts team in Gurugram. You will own the end-to-end AP cycle for domestic and international vendors — from vendor onboarding and invoice booking through payment, bank reconciliation, statutory compliance and month-end closure — and deliver the AP MIS pack that supports treasury and management decisions.

Key Responsibilities Bank Reconciliation: Prepare and review daily / weekly / monthly BRS for all domestic and overseas bank accounts (current, EEFC, collection). Resolve unmatched and long-outstanding items, track fund position, and certify month-end reconciliations for auditors.

International AP & Tax Compliance: Book overseas vendor invoices (raw material, trims, freight, agency, professional and IT services) with correct GL, cost centre, entity and currency mapping. Account for realised / unrealised FX, remittances, bank charges and forward contracts. Ensure TDS / TCS, withholding tax on foreign payments, RCM on import of services, GSTR-2B vs books reconciliation and ITC eligibility review.

Monthly Closure & Accruals: Drive AP close activities, book GRNI and expense accruals, maintain the accrual tracker, prepare AP schedules, reconcile AP sub-ledger to GL, run vendor balance confirmations and support statutory, internal and tax audits.

AP MIS & Ageing: Prepare the periodic AP MIS pack — creditors ageing, GRNI ageing, advance ageing, debit balance analysis and spend analytics. Track DPO, invoice booking TAT, on-time payment % and other AP KPIs; prepare the outflow forecast for treasury.

Weekly Vendor Payout: Run the weekly payment cycle — payout proposal, ageing schedule for management approval, three-way match / duplicate / TDS / bank-detail validation, release via NEFT / RTGS / wire, and manage the vendor helpdesk.





Vendor Onboarding & Master Data: Manage vendor registration and KYC, W-8 / W-9 forms for overseas vendors, create and maintain vendor masters in the ERP with maker-checker control and audit trail, run periodic hygiene reviews and track MSME compliance.

Payroll Payout: Coordinate with HR / Payroll to validate weekly and monthly payroll files, disburse through the banking portal on committed pay dates, book payroll journals, reconcile to GL and ensure timely PF / ESIC / PT / TDS payments. Process reimbursements, advances and F&F; settlements with full confidentiality.

Controls: Operate within the delegation-of-authority matrix and SOPs, keep audit-ready documentation and drive automation and control improvements.

Skills & Competencies

Strong working knowledge of AP accounting, bank reconciliation and month-end close.

Practical exposure to foreign remittance and payables tax compliance (TDS, withholding tax, GST RCM).

Hands-on ERP experience — SAP / Oracle / Microsoft Dynamics / Tally Prime; AP automation tools an advantage.

Advanced MS Excel — pivot tables, lookups, Power Query, large-data reconciliation and MIS modelling.

Understanding of multi-entity, multi-currency accounting and intercompany transactions.

High accuracy, strong ownership of timelines and the ability to work to a fixed close and payout calendar.

Clear communication with vendors, bankers, auditors, procurement and HR; integrity and discretion with payment and payroll data.

Requirements

Experience: 3–6 years in Accounts Payable, preferably in apparel / retail or a multi-entity international setup.

Qualification: B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter preferred.

Employment type: Full time, on-site. Reports to Manager – Accounts Payable / Finance Controller.

How to Apply

Share your updated CV at [email protected] with the subject line "Application – Accounts Payable".

📌 Senior Executive / Assistant Manager – Accounts Payable (Gurugram)
🏢 PRIME GARMENTS
📍 Gurugram