PS to MD @ SINDHU BHAVAN ROAD in Infrastructure/ Engineering Company

· Manage the daily schedule, calendar, appointments, meetings, and commitments of the Managing Director.

· Coordinate and schedule meetings with clients, consultants, vendors, visitors, management, and internal teams.

· Ensure timely reminders and updates regarding the MD's meetings, appointments, and important commitments.

· Manage guest handling and hospitality for visitors meeting the MD and Management.

· Handle and coordinate with clients and important external stakeholders professionally.

· Coordinate with various departments and team members on behalf of the MD, as required.

· Follow up with concerned team members on tasks, commitments, pending activities, and management instructions.

· Ensure timely communication of important instructions and information from the MD to the concerned departments.

· Maintain proper records of meetings, appointments, contacts, documents, and important communications.

· Prepare meeting schedules, agendas, notes, follow-up points, and basic reports as required.

· Coordinate internal and external meetings, including meeting arrangements, participants, venue, documents, and follow-ups.

· Monitor significant action points arising from management meetings and ensure timely follow-up.

· Handle professional calls, emails, messages, and correspondence related to the MD's office.





· Draft and format emails, letters, presentations, reports, and other documents as required.

· Maintain strict confidentiality of management, business, client, financial, employee, and other sensitive information.

· Coordinate travel plans, hotel bookings, transportation, and other arrangements for the MD and Management, as required.

· Maintain an updated contact list of clients, consultants, vendors, business associates, and important stakeholders.

· Support the MD during meetings by taking notes, recording action points, and coordinating subsequent follow-ups.

· Ensure smooth coordination between MD, Management, Department Heads, and other employees.

· Prioritize urgent matters and bring important issues or delays to the attention of the MD.

· Maintain professional etiquette and represent the MD's Office appropriately while interacting with internal and external stakeholders.

· Ensure all assigned management-related activities are followed up and closed within the required timelines.

· Perform any other secretarial, coordination, administrative, or management-support responsibilities assigned by the MD from time to time.

Regards,

Preeti Bherwani

+91 (phone hidden)

Pay: ₹388,455.46 - ₹1,537,456.42 per year

Experience

- Personal assistant: 6 years (Required)

Work Location: In person

📌 PS to MD @ SINDHU BHAVAN ROAD in Infrastructure/ Engineering Company (Ahmedabad)
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