Role & responsibilities

General Admin:

- Manage agendas/travel arrangements/appointments etc. for the Senior Management/Staff.

- Manage phone calls and correspondence (e-mail, letters, packages etc.)

- Support book-keeping procedures.

- Create and update records and databases with personnel, financial and other data.

- Scheduling Meetings and taking minutes.

- Handling guests and clients.

- Track stocks of office supplies and place orders when necessary.

- Submit timely reports and prepare presentations/proposals as assigned.

- Preserving office records, Agreements.

- Conducting employee orientation.

- Completes operational requirements by scheduling and assigning administrative
- projects and expediting work results.

- Ensures the operation of equipment by completing preventive maintenance
- requirements, calling for repairs, maintaining equipment inventories and evaluating
- new equipment and techniques.

- Maintains supplies inventory by checking stock to determine inventory level,

- anticipating needed supplies, placing and expediting orders for supplies.

- Updating office manuals and brochures.

- Managing electronic and printed files.

- Assist colleagues whenever necessary.

- Provides administrative support to ensure the efficient operation of the office.

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Coordinate office activities and operations to secure efficiency and compliance to
- company policies.

Centre Management:

- Coordinate with examination centres for scheduling, capacity, infrastructure, and examination requirements.

- Support exam centre onboarding and ensure readiness before each examination.

- Coordinate student lists, seating arrangements, invigilators, examination materials, and other centre requirements.





- Monitor examination-day activities and coordinate with centres for timely resolution of issues.

- Escalate examination-related incidents and operational issues to the concerned team.

- Support secure handling, distribution, collection, and reconciliation of examination materials.

- Maintain centre-wise records, attendance, incident reports, and examination documentation.

- Coordinate post-examination activities and ensure timely submission of centre reports.

- Maintain trackers and prepare MIS related to centre readiness and examination conduct.

- Support implementation of examination SOPs and process improveme.

Qualification and Personal Profile

- Graduate / Post-Graduate in any discipline.

- 1 to 3 years of post-qualification experience in General Administration and/or Education Operations, preferably in universities, educational institutions, training organizations, test-preparation institutes, or skill-development organizations.

Other Skill and Ability Requirements

- Strong operational planning, execution, and process management skills.

- Good coordination, interpersonal, and communication skills.

- Strong attention to detail with effective follow-up and closure.

- Good problem-solving, decision-making, and multitasking abilities.

- Proficiency in MS Office applications and MIS/reporting.

- Ability to work effectively under tight deadlines and manage multiple priorities.

- Strong vendor and partner coordination and relationship management skills.

- High level of integrity, professionalism, and confidentiality.

- Ability to effectively support and coordinate with internal stakeholders.

- Strong focus on maintaining accurate and timely documentation.

- Ability to ensure the effective and optimal utilisation of organisational resources.

- Commitment to maintaining a protected, healthy, and professional workplace.

- Strong planning and execution orientation, with clear and timely communication.

📌 Officer Administration (Hyderabad)
🏢 Birla Institute of Technology & Science,
📍 Hyderabad