Office Assistant – Roles &

- Responsibilities1.

Administrative

SupportHandle day-to-day office administrative activities. Maintain office files, documents, records, and registers. Prepare, organize, scan, photocopy, and file documents as required. Manage incoming and outgoing correspondence. Assist staff with routine administrative requirements.

- Office &
- Facility ManagementEnsure the office is clean, organized, and well-maintained. Monitor office supplies, stationery, and pantry requirements. Maintain inventory of office equipment and supplies. Coordinate with housekeeping, maintenance, security, and other service providers. Report maintenance issues and follow up for timely resolution.
- Visitor &
- Front Desk SupportWelcome and guide visitors, candidates, clients, and vendors. Handle basic reception and front-desk responsibilities when required. Receive and direct phone calls and messages. Maintain visitor records and coordinate visitor appointments.
- Communication &
- CoordinationCoordinate with internal teams for routine office requirements. Handle courier and postal services, including receiving and dispatching documents. Coordinate with vendors and suppliers for office-related requirements. Follow up on administrative tasks assigned by management.
- Documentation &
- Data EntryEnter and update information in Excel, Word, or internal systems.



Maintain accurate records and databases. Prepare basic reports, lists, statements, and trackers. Ensure documents are properly organized and easily accessible.
- Meeting &
- Event SupportAssist in arranging meetings, interviews, training sessions, and office events. Coordinate meeting rooms, seating arrangements, stationery, refreshments, and other requirements. Support management and staff during meetings and events.
- Accounts &
- Purchase AssistanceAssist with basic purchase and office expense documentation. Maintain petty cash records, where assigned. Collect quotations and coordinate purchase of office supplies. Maintain bills, invoices, receipts, and supporting documents. 8.

General

ResponsibilitiesMaintain confidentiality of company information and documents. Follow company policies, procedures, and safety guidelines. Perform other administrative duties assigned by the reporting manager. Ensure tasks are completed accurately and within the required timelines.

Key Skills Basic computer knowledge – MS Word, Excel, Email Positive communication and interpersonal skills Basic documentation and data-entry skills Time management and organizational skills Ability to multitask Professional and positive attitude Attention to detail Ability to coordinate with employees, vendors, and visitors

📌 Office Assistant (Bengaluru)
🏢 Maasoom Edustep
📍 Bengaluru