– HR EXECUTIVE

Position: HR Executive

Location: Surat, Gujarat

Industry: Manufacturing / Engineering

Job Summary

We are looking for an HR Executive to manage and support day-to-day HR operations, employee coordination, recruitment supervision, attendance, documentation, employee relations, and HR administration. The candidate should be comfortable working in a manufacturing environment and coordinating with both white-collar and blue-collar employees.

Key Responsibilities

1. Recruitment & Hiring

- Supervise and monitor recruitment activities handled by the Recruiter.
- Ensure timely closure of open positions and maintain regular follow-up on hiring status.
- Actively handle recruitment for senior, critical, and specialized positions.
- Source and screen candidates for senior-level requirements through Naukri, consultants, referrals, and other channels.
- Conduct initial HR interviews and coordinate technical and management interviews.
- Monitor recruitment MIS, candidate pipeline, interview status, and joining progress.
- Coordinate with department heads to understand manpower requirements and ensure timely hiring.

2. Employee Joining & Onboarding

- Complete joining formalities and ensure collection of required documents.
- Prepare and maintain employee files and records.
- Coordinate employee induction and orientation.
- Ensure employee information is updated accurately in ERP/HRMS.
- Coordinate ID cards, uniforms, safety equipment, and other joining requirements.

3. Attendance & Leave Management

- Monitor daily attendance, late coming, absenteeism, leave, and missed punches.
- Maintain attendance records and coordinate attendance regularization.




- Follow up with employees and department supervisors regarding attendance issues.
- Prepare accurate attendance data for payroll processing.
- Ensure compliance with company attendance and leave policies.

4. Payroll & HR Operations

- Support monthly payroll processing by providing accurate attendance and leave data.
- Coordinate and resolve employee payroll-related queries.
- Maintain employee master data and salary-related records.
- Assist with PF, ESIC, PT, and other statutory HR activities.
- Coordinate with Accounts and external agencies wherever required.

5. Employee Relations

- Handle day-to-day employee queries and concerns.
- Coordinate with department heads and supervisors regarding employee-related matters.
- Support grievance handling and disciplinary processes.
- Communicate company policies, rules, and procedures to employees.
- Maintain records of warnings, notices, disciplinary actions, and other employee-related matters.

6. HR Documentation & Compliance

- Maintain employee records, appointment letters, confirmation letters, agreements, and other HR documents.
- Prepare HR letters, notices, and internal communications.
- Ensure timely completion of HR documentation and statutory requirements.
- Maintain confidentiality of employee and company information.

7. Performance & Employee Lifecycle

- Coordinate probation reviews, employee confirmations,



appraisals, and performance-related documentation.
- Assist with employee transfers, promotions, increments, and other HR processes.
- Coordinate resignation, exit formalities, clearance, and Full & Final settlement processes.
- Maintain accurate employee lifecycle records.

8. HR MIS & Reporting

- Prepare daily, weekly, and monthly HR reports.
- Maintain recruitment, attendance, manpower, attrition, and employee-related MIS.
- Monitor HR-related data and provide timely reports to management.
- Ensure accuracy and timely submission of HR reports.

Required Skills

- Strong communication and interpersonal skills.
- Good coordination and follow-up skills.
- Good knowledge of MS Excel and HRMS/ERP systems.
- Basic knowledge of payroll, attendance, PF, ESIC, PT, and labour compliance.
- Ability to handle employee grievances professionally.
- Strong documentation and record-keeping skills.
- Ability to manage multiple HR activities simultaneously.
- Ability to work effectively in a manufacturing/factory environment.
- Valuable problem-solving and decision-making skills.

Qualification & Experience

- Education: MBA/PGDM in HR, BBA or equivalent.
- Experience: 1–3 years of relevant HR experience.
- Candidates with experience in manufacturing/engineering industries will be preferred.

Key Competencies

- HR Operations
- Recruitment Supervision
- Senior-Level Recruitment
- Employee Relations
- Attendance & Payroll
- HRMS/ERP
- HR Documentation
- Statutory Compliance
- HR MIS & Reporting
- Performance Management
- Employee Lifecycle Management
- Communication & Coordination
- Conflict Resolution

📌 Human Resources Executive (Surat)
🏢 Yantra Design
📍 Surat