Job Summary

We are looking for a proactive and detail-oriented HR Executive to support day-to-day HR operations across our retail stores and Head Office. The role involves employee lifecycle management, attendance and payroll coordination, statutory compliance, employee engagement, recruitment support, and HR administration.

Key Responsibilities

1. Recruitment & Onboarding

- Coordinate end-to-end recruitment for store and Head Office positions.
- Source, screen, and schedule candidates for interviews.
- Coordinate offer letters, joining formalities, and employee documentation.
- Ensure timely creation of employee IDs and HRMS records.
- Conduct and coordinate new-joiner induction.

2. Attendance & Payroll

- Monitor employee attendance, shifts, leave, weekly offs, and regularization.
- Coordinate attendance closure with Store Managers and department heads.
- Verify attendance inputs and share accurate data for payroll processing.
- Coordinate payroll-related queries and employee salary issues.
- Track new joiners, resignations, absconding employees, and employee movements.

3. Employee Relations

- Handle employee queries and provide timely HR support.
- Coordinate employee grievances and escalate issues when required.
- Maintain effective communication with Store Managers and employees.
- Support disciplinary and employee-relations processes as per company policy.

4. HR Operations & Documentation

- Maintain employee records and HR documentation.
- Ensure timely updates of employee details in HRMS.
- Coordinate transfers, promotions, designation changes, and other employee movements.
- Maintain proper records of leave, attendance, incentives,



and employee correspondence.

5. Statutory Compliance

- Support compliance related to PF, ESI, Professional Tax, Labour Welfare Fund, TDS, and other applicable statutory requirements.
- Coordinate statutory documentation and employee registration requirements.
- Follow up on pending compliance-related employee data and documentation.

6. Full & Final Settlement

- Coordinate resignation, notice-period, exit formalities, and clearance processes.
- Prepare and verify required inputs for Full & Final Settlement.
- Coordinate exit documentation and employee clearance with concerned departments.

7. Employee Engagement

- Support HR initiatives, employee engagement activities, recognition programs, and welfare activities.
- Coordinate HR events, employee communication, and internal campaigns.
- Assist in implementing employee engagement and recognition initiatives across stores.

8. HR MIS & Reporting

- Prepare and maintain daily, weekly, and monthly HR reports.
- Track headcount, attrition, absenteeism, recruitment status, attendance, and other HR metrics.
- Maintain accurate HR records and ensure timely submission of reports to management.

Required Skills
- Good knowledge of HR operations and employee lifecycle processes.
- Working knowledge of MS Excel / Google Sheets and HRMS.
- Good communication and interpersonal skills.
- Robust follow-up and coordination skills.
- Ability to manage multiple tasks and meet deadlines.
- Good analytical and problem-solving skills.
- Knowledge of labour laws and statutory compliance will be an advantage.
- Ability to work with employees across multiple retail locations.

Work Location: In person

📌 HR Executive (Kochi)
🏢 Max Fashions-MSP Retail Private
📍 Kochi