Job DescriptionThe Project Manager – F will be responsible for managing the complete lifecycle of F projects, from initial project planning and site finalisation through design, approvals, construction, procurement, recruitment, pre-opening, launch, and finalhandover to the operations team.

NThe role requires strong coordination between management, landlords, architects, consultants, contractors, vendors,operations, chefs, HR, finance, marketing, and franchise partners to ensure projects are delivered **on time, within budget, asper brand standards, and ready for commercial operations*.

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- The Project Manager will act as the single point of accountability for project execution.
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nKEY RESPONSIBILITYAREAS (KRAs)

N1. Project Planning & Project Ownership

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- Take complete ownership of assigned F projects from initiation to operational handover.
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- Prepare detailed project plans, timelines, milestones, and critical path activities.
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- Define project scope, deliverables, responsibilities, and deadlines.
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- Prepare and maintain project trackers and Gantt charts.
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- Identify dependencies, bottlenecks, and potential delays in advance.
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- Conduct regular projectreview meetings with internal and external stakeholders.
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- Ensure timely escalation of critical issues to management.
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- Maintain complete project documentation and records.
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nKPI

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- Project completion within approved timeline.
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- 100% milestone trackingand reporting.
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- Timely identification and resolution of project risks.
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n2. Site Evaluation& Pre-Project Coordination

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- Coordinate with management and business development teams for recent project locations.
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- Conduct site visits andevaluate site readiness.
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- Review site measurements, access, utilities, power load, water, drainage, ventilation, and other infrastructure requirements.
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- Coordinate technical due diligence with architects and consultants.
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- Identify site-related risks before project commencement.
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- Prepare initial projectfeasibility inputs from an execution perspective.
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- Coordinate landlord handover and possession formalities.
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nProject Manager – F&B; | & End-to-End KRA Page 1KPI

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- Site readiness assessment completed before project initiation.
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- No major execution issues arising from overlooked site conditions.
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n3. Design & Architecture Coordination

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- Coordinate with architects, interior designers, kitchen consultants, MEP consultants, and other technical consultants.
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- Review drawings and ensure alignment with approved brand concept and operational requirements.
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- Coordinate architectural, structural, MEP, HVAC, plumbing, electrical, fire, kitchen, and BOH requirements.
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- Ensure design is practical from an operational and maintenance perspective.
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- Coordinate design revisions and obtain management approvals.
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- Ensure all drawings areissued to contractors and vendors on time.
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- Identify design conflicts before execution.
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nKPI

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- Design approvals completed within planned timelines.
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- Minimum rework due to design or coordination errors.
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- Compliance with brand and operational standards.
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n4. Budgeting, BOQ & Cost Control

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- Coordinate preparation of project budgets and detailed BOQs.
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- Obtain and compare vendor and contractor quotations.
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- Support management in vendor and contractor selection.
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- Track project expenditure against approved budgets.
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- Monitor civil, interior, kitchen, MEP, equipment, furniture, signage, and other project costs.
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- Control project variations and additional costs.
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- Ensure all major cost deviations are approved before execution.
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- Maintain project cost trackers and payment schedules.
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- Coordinate with Financefor vendor payments and project-related financial requirements.
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nKPI

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- Project delivered within approved budget.
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- Cost overruns controlled and pre-approved.
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- Accurate project cost reporting.
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n5. Contractor & Vendor Management

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- Identify and coordinate with contractors, vendors, suppliers, and service providers.
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- Manage contractor mobilisation and site deployment.
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- Ensure vendors understand project scope, specifications, timelines, and quality standards.
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- Monitor contractor productivity and manpower.
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- Review work progress and quality.
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- Resolve coordination issues between contractors and vendors.
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- Track material procurement and delivery schedules.
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- Ensure vendor bills aresupported by actual work completion and approvals.
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nKPI

n- Vendor performance against agreed timelines.

NProject Manager – F&B; | & End-to-End KRA Page 2 - Quality compliance.

N- Minimal delays due to vendor or contractor issues.

N6. Construction & Execution Management

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- Supervise complete site execution from civil work through final finishing.
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- Monitor daily project progress.
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- Coordinate civil, electrical, plumbing, HVAC, fire, flooring, ceiling, carpentry, painting, kitchen, furniture, and signage works.
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- Ensure execution follows approved drawings and specifications.
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- Conduct regular site inspections.
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- Maintain daily and weekly progress reports.
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- Identify and resolve execution bottlenecks.
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- Ensure proper sequencing of activities.
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- Monitor workmanship andfinishing quality.
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- Ensure site cleanliness, safety, and discipline.
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nKPI

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- Execution as per approved drawings.
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- Zero critical quality failures.
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- Planned project milestones achieved.
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n7. Kitchen & BOH Setup

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- Coordinate commercial kitchen planning and installation.
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- Ensure kitchen layout supports efficient workflow and operational requirements.
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- Coordinate kitchen equipment procurement and installation.
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- Verify equipment specifications, dimensions, utilities, and installation requirements.
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- Coordinate refrigeration, exhaust, gas, electrical, plumbing, and drainage requirements.
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- Ensure BOH areas such as stores, receiving, dishwash, staff areas, and waste management are operationally ready.
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- Conduct kitchen equipment testing and commissioning.
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nKPI

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- Kitchen fully operational before opening.
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- 100% critical equipmentcommissioned and tested.
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- No operational delays due to BOH readiness.
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n8. Statutory Approvals & Compliance Coordination

NCoordinate with internal teams, consultants, landlords, and external agencies for required approvals and licenses, including:

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- Fire NOC / Fire compliance
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- FSSAI
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- Health/ Trade License
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- Shops & Establishment
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- Eating House License, wherever applicable
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- Liquor License, wherever applicable
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- Pollution Control requirements
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- Signage permissions
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- Music licenses
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NProject Manager – F&B; | & End-to-End KRA Page 3 - Lift / electrical approvals, where applicable

N- Other city-specific statutory requirements

NThe Project Manager will ensure that all required approvals are tracked and obtained before commercial opening.

NKPI

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- Critical licenses and approvals available before opening.
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- No opening delays due to missed statutory requirements.
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n9. Procurement & Project Material Management

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- Prepare procurement schedules based on project timelines.
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- Coordinate with purchase and supply chain teams.
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- Track ordering, production, dispatch, and delivery of materials.
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- Ensure materials are delivered as per project requirements.
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- Monitor long-lead itemsand critical equipment.
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- Ensure correct quantities and specifications.
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- Coordinate storage and material movement at site.
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- Minimise wastage, damage, and material loss.
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nKPI

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- No project delays due to procurement.
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- Critical materials available as per project schedule.
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- Controlled wastage and material losses.
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n10. Recruitment & Manpower Coordination

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- Coordinate with HR and Operations for pre-opening manpower planning.
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- Ensure recruitment timelines align with project opening dates.
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- Track hiring of key operational positions.
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- Coordinate joining dates and deployment plans.
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- Ensure management and supervisory teams are available before opening.
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- Coordinate with Operations for staff training schedules.
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nKPI

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- Critical team positions filled before opening.
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- Staff deployment aligned with opening plan.
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n11. Pre-Opening & Operational Readiness

NLead the complete pre-opening readiness process, including:

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- Staff recruitment
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- Staff joining
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- Training
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- SOP implementation
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- Kitchen commissioning
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- Menu trials
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- Equipment testing
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- POS installation
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- CCTV installation
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nProject Manager – F&B; | & End-to-End KRA Page 4 - Music and AV setup

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- Internet and IT readiness
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- Inventory planning
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- Vendor onboarding
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- Uniforms
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- Crockery and cutlery
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- Smallwares
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- Cleaning equipment
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- Signage
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- Branding
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- Marketing launch coordination
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nConduct a detailedPre-Opening Readiness Audit before opening.

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- 100% operational readiness before opening.
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- No critical pending item at launch.
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n12. Trial Runs & Soft Opening

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- Coordinate kitchen trials and menu testing.
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- Conduct internal operational simulations.
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- Coordinate mock serviceand staff rehearsals.
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- Identify operational gaps.
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- Coordinate soft opening/ friends and family trials.
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- Collect feedback from Operations and Management.
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- Close all critical observations before commercial launch.
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nKPI

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- Successful trial operations.
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- Critical operational issues closed before launch.
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n13. Launch & GrandOpening

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- Coordinate final launch readiness.
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- Ensure all departments are aligned for opening day.
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- Coordinate with Marketing and PR teams for launch execution.
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- Ensure venue is fully operational and presentable.
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- Monitor opening day operations.
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- Resolve real-time project-related issues.
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- Ensure vendors and technical support are available during launch period.
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nKPI

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- Successful opening as per approved launch date.
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- Zero critical operational failures during launch.
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n14. Final Handoverto Operations

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- Conduct final project inspection.
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- Prepare snag and punch lists.
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nProject Manager – F&B; | & End-to-End KRA Page 5 - Ensure all pending works are closed.

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- Complete asset and equipment handover.
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- Submit warranties, manuals, drawings, and documentation.
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- Complete final vendor handover.
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- Ensure all licenses andapprovals are documented.
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- Conduct joint handover with Operations.
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- Obtain formal project completion sign-off.
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nKPI

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- Complete handover within agreed timeline.
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- 100% critical snags closed.
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- Complete project documentation handed over.
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📌 Hiring: Jr Project Manager - F&B (Alibag)
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