Central Office Administrator – German GCC

Location: Trivandrum, Kerala

Experience: 5+ Years

Function: Workplace, Facilities & Administration

Industry: German Technology / Engineering GCC

Role Overview

We are looking for an experienced Central Office Administrator to manage and drive Workplace, Facilities and General Administration operations for a German technology organization's GCC in Trivandrum.

The role will be responsible for ensuring a safe, compliant, efficient and professionally managed workplace environment , while maintaining the operational standards expected of a German-headquartered organization.

The position will work closely with global stakeholders, local management, employees, vendors, contractors and external authorities to ensure seamless day-to-day operations and business continuity.

Key Responsibilities

- Own end-to-end facilities and workplace operations for the GCC office.
- Manage HVAC, electrical, MEP, building infrastructure, security, housekeeping and workplace services .
- Manage facility vendors, contractors and service partners, including SLA/KPI monitoring and performance management .
- Lead procurement activities, vendor negotiations, contracts, warranties and commercial discussions.
- Prepare and control facilities and administration budgets , monitor expenditure and identify cost optimization opportunities.
- Plan and execute preventive maintenance, corrective maintenance and asset lifecycle management .
- Coordinate with facility technicians and external service providers for timely troubleshooting and maintenance.
- Ensure compliance with statutory requirements, safety standards, internal policies and ISO 9001-aligned processes .
- Coordinate statutory inspections,



permits, certifications and interactions with local authorities, utility providers, landlords and other external stakeholders .
- Support office expansion, fit-outs, infrastructure projects and workplace improvement initiatives .
- Maintain proper documentation, contracts, service records, asset registers and facility reports.
- Ensure business continuity and emergency preparedness for facility-related incidents.
- Coordinate with internal departments including HR, Finance, IT, Security and Leadership to support smooth GCC operations.
- Support corporate branding and workplace initiatives in accordance with global/German corporate design standards .
- Contribute to a qualified employee experience by maintaining a well-organized, safe and employee-friendly workplace.

Candidate Profile
- MBA in Operations / Marketing or relevant qualification.
- 5+ years of experience in corporate facilities, workplace administration or office operations.
- Experience managing end-to-end facilities, vendors, contracts and budgets .
- Experience working in a corporate, MNC, GCC, engineering or technology environment is preferred.
- Strong understanding of HVAC, electrical systems, MEP and building infrastructure .
- Experience with procurement, vendor negotiations and SLA management .
- Exposure to ISO 9001 processes, audits and statutory compliance .
- Strong stakeholder-management and negotiation skills.
- Excellent written and verbal communication.
- Ability to coordinate multiple vendors, internal teams and operational activities simultaneously.
- Proactive, self-driven and comfortable taking ownership of workplace operations.
- Strong problem-solving and crisis-management capabilities.

📌 Head of Facilities Management (Thiruvananthapuram)
🏢 Aura Bloom Solutions
📍 Thiruvananthapuram