Were Hiring | Executive Assistant to CEO Founder’s Office

Location: Mumbai

Distacart is looking for a highly organized, proactive, and discreet Executive Assistant to the CEO to join our Founder’s Office.

This is a high-trust role for someone who can manage priorities, anticipate requirements, coordinate across teams, and ensure the CEO’s time is used effectively.

You will work closely with the CEO and senior executives in the Founder’s Office, supporting day-to-day execution as well as important business and leadership priorities.

Key Responsibilities

- Manage the CEO’s calendar, meetings, priorities, and scheduling conflicts
- Coordinate internal and external meetings with senior stakeholders
- Prepare meeting briefs, presentations, documents, and relevant background information
- Track CEO action items and follow up with stakeholders to ensure timely closure
- Coordinate across leadership, finance, HR, legal, operations, and other functions
- Support Founder’s Office initiatives, leadership meetings, reviews, and special projects
- Manage communication and follow-ups with investors, partners, customers, advisors, and other senior stakeholders
- Coordinate domestic and international travel, itineraries, and related logistics
- Draft professional emails, notes, meeting summaries, and other communication on behalf of the CEO/Founder’s Office




- Maintain complete confidentiality of sensitive business, financial, employee, and stakeholder information

What We’re Looking For

- 3–7 years of experience as an Executive Assistant, Executive Coordinator, Founder’s Office professional, or similar role
- Experience supporting a CEO, Founder, CXO, or senior business leader preferred
- Excellent organization, communication, and follow-through skills
- Robust proficiency in MS Office, particularly PowerPoint, Excel, and Outlook
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and the ability to anticipate requirements
- Mature, discreet, dependable, and comfortable working with senior stakeholders
- Comfortable using modern productivity and AI tools such as ChatGPT, Claude, Perplexity, Notion, Microsoft 365, Fireflies, Fathom, or similar platforms

Why Join?

This role offers close exposure to the CEO, Founder’s Office, senior leadership, strategic initiatives, and key business stakeholders. It is an opportunity for an experienced EA to expand beyond traditional executive assistance and gain meaningful exposure to business operations and leadership.

Learn more about Distacart: www.distacart.com

Send your CV to [email protected]

📌 Executive Assistant To CEO Founders Office (Mumbai)
🏢 Distacart
📍 Mumbai