– Executive Assistant

Location: Kolkata_Topsia

Experience: 3–7 Years

Employment Type: Full-Time

Reporting To: Owner / Promoter

Key Responsibilities

1. Calendar & Schedule Management

- Manage the Owner’s daily calendar, appointments, meetings, and commitments.
- Schedule and coordinate internal and external meetings.
- Ensure timely reminders and preparation for important meetings and appointments.
- Manage changes and last-minute schedule requirements efficiently.

2. Communication & Correspondence

- Handle professional communication on behalf of the Owner, wherever required.
- Coordinate with clients, vendors, designers, production teams, business associates, and other stakeholders.
- Draft, review, and follow up on emails, messages, and official communications.
- Maintain appropriate communication etiquette and professionalism at all times.

3. Meeting Coordination & Follow-Ups

- Coordinate meetings and ensure all required information/documents are available beforehand.
- Prepare meeting notes, action points, and follow-up trackers.
- Follow up with respective teams to ensure agreed tasks are completed within timelines.
- Escalate important delays or pending matters to the Owner.

4. Business & Office Coordination

- Coordinate with various departments including Design, Merchandising, Production, Sales, Retail, Marketing, Logistics, Finance, HR, and Operations.
- Track important business activities and provide timely updates to the Owner.
- Follow up on critical assignments and management priorities.
- Assist in preparing reports, MIS, presentations, and business updates as required.

5. Fashion House Coordination

- Coordinate on matters related to collections, launches, events, shoots, exhibitions, fashion shows, client meetings, and other brand activities.
- Coordinate with designers,



stylists, photographers, models, agencies, vendors, and event teams when required.
- Assist in ensuring that important deadlines related to collections, events, and brand activities are met.

6. Personal & Professional Assistance

- Manage selected personal and professional appointments and commitments of the Owner.
- Coordinate travel arrangements, hotel bookings, transportation, itineraries, and other requirements.
- Maintain confidentiality regarding personal, financial, business, and family-related information.

7. Documentation & Records

- Maintain organised records of important documents, contacts, meetings, correspondence, and follow-ups.
- Ensure important information is readily available to the Owner.
- Maintain trackers for pending tasks, commitments, and deadlines.

8. Special Projects

- Support the Owner on special assignments and business projects.
- Conduct basic research, collect information, prepare summaries, and coordinate execution.
- Take ownership of assigned tasks and ensure closure without continuous supervision.

Key Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organisational and time-management skills.
- Excellent follow-up and coordination ability.
- Ability to prioritise multiple tasks simultaneously.
- Strong attention to detail.
- Good problem-solving and decision-making ability.
- Qualified appearance and conduct.
- High level of discretion and confidentiality.
- Ability to handle pressure and urgent requirements.
- Strong proficiency in MS Office / Excel / PowerPoint / Email / WhatsApp.
- Ability to work with senior management and multiple stakeholders.
- Flexible and adaptable to changing priorities.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Health insurance

Work Location: In person

📌 Executive Assistant / Office Manager (Kolkata)
🏢 Osaa by Adarsh
📍 Kolkata