We're Hiring: Executive Assistant to Founder

About FormForge FormForge is a Noida-based sculpture and design studio working on site-specific artworks, public installations and sculptural objects for architects, developers, hospitality projects and private clients. Our work involves a mix of design, fabrication, logistics and on-site execution, so the studio operates across both creative and operational functions.

We are looking for a highly organised and dependable Executive Assistant to support the founder and manage key day-to-day administrative and operational responsibilities at our Noida studio.

This is a hands-on role involving office administration, project coordination, sculpture logistics and basic financial reporting. We are looking for someone who can take ownership, follow through independently and keep multiple activities organised.

Key responsibilities

Manage day-to-day administrative work and founder support Coordinate schedules, meetings, follow-ups and internal communication Coordinate packing, dispatch, transportation and delivery of sculptures Liaise with transporters, vendors, fabricators and installation teams Maintain shipment, project and vendor records Track invoices, expenses,



payments and client receivables Prepare basic financial reports and project expense statements Coordinate documentation with the accountant/CA Maintain project files, quotations, invoices and other internal records Assist with procurement, vendor coordination and operational follow-ups Ensure pending tasks are followed through and closed on time

What we are looking for

2–5 years of experience as an Executive Assistant, Admin Executive or Operations Coordinator Strong organisational and follow-up skills Good working knowledge of Excel / Google Sheets Comfortable handling invoices, expenses and basic financial documentation Good written and verbal communication in English and Hindi Ability to work independently and manage multiple priorities A proactive, responsible and detail-oriented approach Experience in a design studio, architecture firm, manufacturing, interiors, art or project-based business would be an advantage

Location: Noida Role: Full time, work from office

Interested candidates can share their CV via WhatsApp at (phone hidden) or email [email protected].

We are looking for someone who can become a dependable part of the studio and take real ownership of day-to-day coordination.

📌 Executive Assistant (Sector 27)
🏢 Formforge Design
📍 Sector 27