Role & responsibilities

- Work directly with the MD to track and follow up on all tasks, instructions, and commitments given to employees and departments.

- Maintain a daily action tracker with task, person responsible, deadline, current status, and pending action.

- Follow up regularly with concerned persons until the task is completed and closed.

- Take updates from Sales, Production, Purchase, Finance, HR, Quality, Dispatch, and other departments and consolidate them for the MD.

- Identify delayed, pending, or stuck tasks and escalate them to the MD promptly.

- Ensure that instructions given by the MD in meetings, calls, WhatsApp, or discussions are properly communicated and followed through.

- Maintain a chronological record of key follow-ups, decisions, and pending matters.

- Remind concerned employees of upcoming deadlines and ensure timely submission of required information, reports, documents, or updates.

- Coordinate between departments when a task requires action from multiple people or teams.

- Prepare a daily/weekly pending-task report for the MD highlighting completed, ongoing, delayed, and critical tasks.

- Schedule and coordinate the MDs meetings, appointments, visits, calls, and travel requirements.

- Prepare meeting agendas and record action points, responsible persons, and deadlines,



followed by regular tracking until closure.

- Keep the MD informed about important developments, delays, upcoming deadlines, and matters requiring his attention.

- Assist the MD with special projects, planning, business reviews, and other assignments as required.

- Handle confidential information and management communication with discretion.

Preferred candidate profile

- Bachelors degree in Business Administration, Commerce, Management, Arts, or any relevant discipline.

- 25 years of experience in Executive Assistant, Personal Assistant, Management Coordination, Operations Coordination, or a similar role preferred.

- Excellent follow-up, coordination, communication, and organizational skills.

- Strong ability to track multiple tasks and deadlines simultaneously.

- Proficient in Excel, Google Workspace, email, WhatsApp, and basic reporting.

- Should be proactive and comfortable communicating with employees and department heads.

- High ownership, persistence, attention to detail, and ability to get work closed are essential.

- MBA/PGDM will be an added advantage.

Perks and benefits

- Yearly performance-based salary increment.

- Exposure to multiple areas of business operations and management.

📌 Executive Assistant (Pune)
🏢 Elements Technofab
📍 Pune