We're Hiring: Executive Assistant to Founder

nAbout FormForge

nFormForge is a Noida-based sculpture and design studio working on site-specific artworks, public installations and sculptural objects for architects, developers, hospitality projects and private clients. Our work involves a mix of design, fabrication, logistics and in office execution, so the studio operates across both creative and operational functions.

nWe are looking for a highly organised and dependable Executive Assistant to support the founder and manage key day-to-day administrative and operational responsibilities at our Noida studio.

nThis is a hands-on role involving office administration, project coordination, sculpture logistics and basic financial reporting. We are looking for someone who can take ownership, follow through independently and keep multiple activities organised.

nKey responsibilities:

nManage day-to-day administrative work and founder support

nCoordinate schedules, meetings, follow-ups and internal communication

nCoordinate packing, dispatch, transportation and delivery of sculptures

nLiaise with transporters, vendors, fabricators and installation teams

nMaintain shipment, project and vendor records

nTrack invoices, expenses, payments and client receivables





nPrepare basic financial reports and project expense statements

nCoordinate documentation with the accountant/CA

nMaintain project files, quotations, invoices and other internal records

nAssist with procurement, vendor coordination and operational follow-ups

nEnsure pending tasks are followed through and closed on time

nWhat we are looking for:

n2–5 years of experience as an Executive Assistant, Admin Executive or Operations Coordinator

nStrong organisational and follow-up skills

nGood working knowledge of Excel / Google Sheets

nComfortable handling invoices, expenses and basic financial documentation

nGood written and verbal communication in English and Hindi

nAbility to work independently and manage multiple priorities

nA proactive, responsible and detail-oriented approach

nExperience in a design studio, architecture firm, manufacturing, interiors, art or project-based business would be an advantage

nLocation: Noida

nRole: Full-time, work from office

nInterested candidates can share their CV via WhatsApp at (phone hidden) or email [email protected].

nWe are looking for someone who can become a dependable part of the studio and take real ownership of day-to-day coordination.

📌 Executive Assistant (Noida)
🏢 Formforge Design
📍 Noida