Ø Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

Ø Act as a liaison and provide support to the Management. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

Ø Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

Ø Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.

Ø Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.



Anticipate CEO’s needs in advance of meetings, conferences, etc.

Ø Maintain open communications with the WSOS team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.

Ø Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

Ø Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

Ø Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.

Ø Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization.

Ø Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.

Ø Provide event management support as requested.

Ø Manage petty cash reimbursements and reconciliation.

Ø Other projects/duties as assigned for the overall benefit of the organization.

PS: This job involves 30 to 40 percent travelling

Pay: ₹30,000.00 - ₹50,000.00 per month

Advantages

- Cell phone reimbursement
- Flexible schedule
- Leave encashment
- Paid sick time
- Provident Fund
- Work from home

Work Location: In person

📌 EA to CEO (Jagrati Vihar)
🏢 The Ultimate Knowledge
📍 Jagrati Vihar