Import & Export Documentation Specialist

Location: Coimbatore, Tamil Nadu

Experience: 1–5 Years

Employment Type: Full-time

Job Summary

We are looking for a detail-oriented Import & Export Documentation Specialist to manage export and import documentation, coordinate with customers, freight forwarders, customs agents, and internal teams, and ensure shipments are processed accurately and on time.

Key Responsibilities

- Prepare and verify import and export documentation such as invoices, packing lists, purchase orders, shipping bills, bills of lading, and certificates of origin.
- Coordinate with freight forwarders, customs brokers, shipping lines, transporters, and other logistics partners.
- Handle documentation related to import and export shipments from order processing through final delivery.
- Ensure all documents are accurate and comply with applicable trade and company requirements.
- Track shipment status and coordinate with relevant teams to resolve documentation or logistics issues.
- Prepare and maintain records of shipping and customs documents.
- Coordinate with banks regarding export documentation and payment-related requirements, when applicable.
- Assist with Letter of Credit (LC), bank realization, and other trade-related documentation.
- Monitor shipment schedules, dispatch dates, and delivery timelines.
- Maintain proper filing and documentation for audit and compliance purposes.




- Communicate with customers and suppliers regarding shipment and documentation requirements.
- Support the team in resolving customs, shipping, and documentation discrepancies.
- Prepare regular reports related to import/export shipments and documentation.

Required Skills
- Good knowledge of Import & Export procedures and documentation.
- Familiarity with shipping and logistics processes.
- Knowledge of commercial invoices, packing lists, shipping bills, bills of lading, and certificates of origin.
- Basic understanding of customs procedures and international trade.
- Good knowledge of MS Excel and MS Office.
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to manage multiple shipments and meet deadlines.
- Valuable organizational and problem-solving skills.

Qualification B.Com / BBA / MBA – International Business / Logistics / Supply Chain Management or any relevant qualification.

Experience

1–5 years of relevant experience in import/export documentation, logistics, shipping, or international trade.

Preferred

- Experience working with freight forwarders, customs brokers, or shipping companies.
- Knowledge of LC, Incoterms, customs procedures, and export compliance.
- Experience in manufacturing or trading companies is an advantage.

Pay: ₹8,574.59 - ₹25,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Documentation Specialist (Coimbatore)
🏢 Big4 Online Business Services
📍 Coimbatore