Job Title: Company Secretary

Job Overview

We are seeking an experienced and highly motivated Company Secretary to join our organization. The ideal candidate will have strong expertise in corporate governance, statutory compliance, legal and regulatory requirements, cost management, and board administration.

The Company Secretary will work closely with the Board of Directors, senior management, shareholders, regulators, auditors, and external legal advisers to ensure that the organization operates efficiently, transparently, and in compliance with all applicable laws and regulations.

Key Responsibilities

Corporate Governance & Compliance

- Ensure compliance with all applicable statutory, regulatory, and corporate governance requirements.
- Maintain and update the company's statutory books, registers, records, and corporate documents.
- Monitor changes in legislation and regulatory requirements and ensure timely implementation of necessary actions.
- Ensure company policies and governance frameworks are current, compliant, and appropriately approved.
- Develop and implement processes and systems to strengthen compliance and organizational governance.

Board & Shareholder Management

- Coordinate and manage Board of Directors, Board Committee, and Annual General Meeting (AGM) processes.
- Prepare meeting agendas, notices, board papers, presentations, and supporting documentation.
- Attend meetings and prepare accurate minutes, resolutions, and action points.
- Maintain proper records of Board and shareholder decisions and ensure timely follow-up on agreed actions.
- Manage communications with shareholders and other key stakeholders.

Legal & Regulatory Liaison

- Provide appropriate legal, governance, and regulatory guidance to the Board and senior management.
- Liaise with external legal counsel, auditors, regulators, government authorities, and other professional advisers.
- Ensure timely submission of statutory returns, filings, disclosures, and regulatory reports.
- Support the organization in managing corporate legal and regulatory matters.





Cost Management & Financial Oversight

- Monitor and manage corporate governance, compliance, legal, secretarial, and administrative costs.
- Develop and monitor budgets related to the Company Secretarial and corporate governance functions.
- Identify opportunities to improve cost efficiency without compromising compliance or governance standards.
- Review professional fees, regulatory expenses, consultancy costs, and other related expenditures.
- Work with Finance and other departments to monitor expenses against approved budgets.
- Support management in implementing cost-control measures and improving operational efficiency.

Qualifications

- Bachelor’s degree in law, Business Administration, Commerce, Finance, or a related discipline.
- Professional qualification as a Chartered Secretary / Company Secretary or equivalent.
- Minimum 8 years of relevant experience in Company Secretarial, Corporate Governance, Legal Compliance, or a similar role.
- Strong knowledge of corporate governance principles, statutory requirements, and regulatory frameworks.
- Experience in cost management, budgeting, and expense monitoring will be an advantage.
- Solid understanding of Board and shareholder meeting procedures and corporate documentation.

Key Skills & Competencies

- Strong corporate governance and compliance knowledge.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Sound legal and commercial understanding.
- Strong stakeholder and relationship-management abilities.
- Analytical and problem-solving skills.
- Budgeting, cost-control, and financial management awareness.
- Ability to manage confidential and sensitive information with a high level of integrity.
- Ability to work independently as well as collaboratively with senior management and cross-functional teams.
- Strong attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Pay: ₹50,000.00 - ₹80,000.00 per month

Benefits

- Paid sick time

Work Location: In person

📌 Company Secretary (Hyderabad)
🏢 SUMAX ENGINEERING
📍 Hyderabad