Job Title: Company Secretary (5+ Years Experience)

nLocation: Bengaluru

nDepartment: Legal & Compliance

nJob Summary:

n

n
- We are seeking a qualified and detail-oriented Company Secretary with approximately 5 years of post-qualification experience to ensure compliance with corporate laws and regulatory requirements for an unlisted company in India.
n
- The role includes enterprise-wide compliance management, oversight of digital shareholding requirements, maintaining a legal repository, and supporting basic contract management.
n

nKey Responsibilities:

nCorporate Governance & Board Support:

n

n
- Organize and facilitate Board Meetings, Committee Meetings, and General Meetings.
n
- Prepare agenda, board packs, minutes, and resolutions.
n
- Advise directors on governance practices and regulatory obligations.
n

nRegulatory & Statutory Compliance:

n

n
- Ensure compliance with the Companies Act, 2013 and applicable rules.
n
- Handle timely filing of statutory forms, returns, and disclosures with MCA/ROC.
n
- Maintain statutory registers and records.
n
- Liaise with regulators, auditors, and consultants.
n

nShareholding & Dematerialisation Compliance:

n

n
- Ensure compliance with mandatory dematerialisation requirements for shares applicable to unlisted companies under the Companies Act (including relevant rules such as Companies (Prospectus and Allotment of Securities) Rules).
n
- Coordinate with Depositories (NSDL/CDSL), RTA, and stakeholders for demat of shares.
n

nMonitor and ensure that:

n

n
- All share issuances, transfers, and corporate actions are carried out in demat form, where applicable
n
- Shareholders complete dematerialisation of holdings within prescribed timelines
n
- Maintain accurate records of beneficial ownership and digital shareholding structure.
n
- Oversee reconciliation of share capital and demat records.
n

nEnterprise-Wide Compliance Management:

n

n
- Track and monitor compliance across all departments (HR, Finance, Operations, etc.).
n




- Develop and maintain a central compliance calendar and tracking system.
n
- Conduct periodic compliance reviews and audits.
n
- Drive accountability across teams for timely closure of compliance requirements.
n

nCorporate Secretarial Functions:

n

n
- Manage corporate actions, restructuring, and secretarial documentation.
n
- Draft and review resolutions and internal policies.
n
- Maintain shareholder records and related documentation.
n

nLegal Coordination & Contracting Support:

n

n
- Maintain a working understanding of legal contracts.
n
- Support in review, execution tracking, and compliance of agreements.
n
- Coordinate with external counsel where required.
n

nLegal Repository & Documentation:

nMaintain a centralized digital legal repository for:

n

n
- Contracts and agreements
n
- Licenses and approvals
n
- Corporate records and filings
n
- Ensure proper indexing, version control, and accessibility.
n
- Track renewals, validity, and compliance obligations.
n

nCompliance & Risk Management:

n

n
- Develop and improve compliance frameworks and SOPs.
n
- Identify and mitigate enterprise compliance risks.
n
- Promote a culture of governance and regulatory awareness.
n

nQualifications & Experience:

n

n
- Qualified Company Secretary (ICSI).
n
- 5+ years of relevant experience.
n
- Experience in unlisted companies and dematerialisation compliance preferred.
n

nSkills & Competencies:

n

n
- Strong knowledge of Companies Act and MCA regulations.
n
- Familiarity with dematerialisation process and depository systems.
n
- Exposure to enterprise compliance tracking.
n
- Basic understanding of contracts and legal documentation.
n
- Robust organizational and communication skills.
n

nKey Performance Indicators (KPIs):

n

n
- Timely statutory filings with zero compliance lapses.
n
- Effective implementation of dematerialisation requirements.
n
- Accuracy of digital shareholding records.
n
- Efficiency of company-wide compliance tracking system.
n
- Robustness of legal repository management.
n

📌 Company Secretary (Bengaluru)
🏢 Albertsons Companies India
📍 Bengaluru