Purpose/Objective

Lead procurement and sourcing strategies of the assigned spend category/ categories, including negotiation, contracting and ongoing supplier management, negotiating best price points, thereby meeting specifications of quality, and timelines within the stipulated budgetary requirements.

Key Responsibilities of Role

Techno-commercial Strategy and Initiatives Understand the Techno-Commercial strategy and plan for CPO/ BU Contribute to the design of Techno-Commercial organization structure at CPO/ BU Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific) as per plan.

Purchase Requisition (PR) Review Review approved PR from user department; Check for correctness & completeness and seek additional information from user if required Decide the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs.

emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.

) Category Analysis Partner with Team Leader to prepare long term demand projections (three years) for key categories at CPO/ BU level based on business plan, and define category-wise sourcing strategy Create procurement plan for all categories basis the long-term procurement strategy Job Details Job Title Category Lead HO Function Techno Commercial Reporting to Cluster Lead Type1/2-HO Location Head Office Job Band Managing Managers Sub-Functional Area Category Management Category Lead HO Category Senior Buyer/Buyer 2 Select the best channel and method for sourcing respective categories, prepare ARCs where required, and create implementation plan for the same.

Strategic Sourcing for CapEx, OpEx, Bulk Material & Services Select bidding process (ICB, limited tender, open tender, conventional, any specific strategy etc.

), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category Oversee preparation of the request for information (RFI) document for bidder evaluation using the RFI template Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) Evaluate vendors and shortlist them for sending Request for Proposal (RFP) Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)] Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates Evaluate technical and commercial proposals from bidders: o Technical bid evaluation: Arrange clarification meetings with bidders o Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery Review Note for Approval (NFA) for selected bidder (vendor)



and obtain required approvals as per DoA Contract Preparation and Order Placement Oversee the preparation of contract document as per stated protocols & standard templates Ensure the set-up of approved contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements.

Post Order Management Oversee the preparation of Billing Breakup and get it uploaded in SAP, if applicable Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during the course of expediting the delivery Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.

as required Ensure closure of contracts and take necessary actions Drive management of inbound logistics services for other Ex-Works Domestic Supplies Contribute to making contingency plans for exigency business requirements.

Commercial Due Diligence for M&A; or any new business opportunity Interact with target entities for mergers & acquisitions due diligence regarding take-over of third party assets Identify requirements and support the process of obtaining clearances and documentation for taking over assets from target entities Provide commercial inputs for any new business opportunities or business case.

It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.

) Quality Assurance Evaluate and report on quality of materials procured vis--vis defined standards; Take corrective action as deemed necessary Supplier/ Vendor Identification and Onboarding Oversee the identification of vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments Ensure that all forms submitted by vendors are complete, approved vendor list is updated and required data and documents are populated MDG/Ariba system Supplier/ Vendor Performance Management Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor Prepare vendor performance evaluation criteria and frequency for each vendor segment Assign required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation Review vendor scorecard, assess the performance of vendor on various parameters and check if the performance is meeting desired level In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters In case of unacceptable performance,



communicate performance to vendor & plan discussion to identify actions required for performance improvement.

Supplier/ Vendor Engagement Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Data Analytics Collate and analyse data related to various procurement activities (e.

g.

commodity analysis, supplier debugging, etc.

) for respective categories Seek opportunities to improve efficiency and value Take action based on data analytics performed and identify interventions to be implemented for respective categories.

Governance and Audit Management Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team Provide guidance in preparing responses to Category-specific audit queries 4 Analyse audit findings for respective categories and ensure that corrective measures are taken to address identified gaps at team level.

Risk Management Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) Evaluate & prioritize the identified risks on their likelihood, impact and controllability Prepare risk mitigation plan and update the category risk register.

People Management Set goals, review performance and provide feedback to team members to ensure a motivated and committed team Identify development needs of team members and develop Individual Development Plans (IDP) Develop team members on current and future functional focus areas aligned to the capability matrix and IDP guidelines Foster an workplace of learning, excellence and innovation within the team

Technical Competencies

Strategy Formulation & Deployment ,Supplier Relationship Management ,Category management,Fact-based Negotiation,Contract Formulation & Compliance ,Systems & Data analytics,Governance & Compliance –,Customs & Logistics Management,Inventory Management

Qualifications and Experience

Education Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, operations, finance or a related area General Experience More than 12 years of relevant work experience in supply chain management, procurement with minimum 3 years of category handling experience & managing buying team Technical Experience Exposure to strategic sourcing processes, negotiating terms and conditions of high impact supply or service contracts, and managing vendor or supplier relationships.

Experience in working with eProcurement systems and tools (SAP, Ariba, other financial reporting tools, contract management tool, reverse auctions, etc.

).

Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management.

Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium / large size Thermal / Infrastructure projects, Estimation and Cost Engineering.

Commercial understanding of the business drivers and their commercial implications

📌 Category Lead - Techno Commercial (Ahmedabad)
🏢 Adani Group
📍 Ahmedabad