Company Description:

Hare and Turtle AI Solutions (HNT) is an AI solutions company that helps organizations design, build, and scale practical AI systems with confidence. We combine rapid experimentation with enterprise-grade engineering to ensure AI initiatives deliver real business value without creating long-term technical or operational risk. Our teams work across the full AI lifecycle, from problem framing and prototyping to production deployment and governance, enabling clients to move fast where it matters and build responsibly where it counts.

At HNT, we focus on turning AI ambition into reliable, scalable outcomes.

Role Description:

We are looking for a Bid Executive to manage RFPs, RFQs, tenders, and end-to-end bid submissions. The role involves preparing proposals, compliance documents, and coordinating with internal teams and stakeholders. The ideal candidate should have strong communication, documentation, analytical, and follow-up skills. Experience with GeM, e procurement platforms, and IT/Technology proposals will be an added advantage.

Job Location: Pune, India.

Experience: 1 Year to 5 Years

Roles & Responsibilities:

- Identify and track relevant RFPs, RFQs, tenders, and bidding opportunities through online portals and other sources.
- Manage the complete bid process from opportunity identification to final submission.
- Review tender documents, eligibility criteria, scope of work, and submission requirements.
- Prepare and maintain compliance matrices, bid documents, technical proposals, and commercial proposals.
- Coordinate with Sales, Technical, Finance, HR, and other internal teams to collect required information.
- Ensure all bid documents are accurate, complete, and submitted within defined deadlines.
- Maintain a database of ongoing, submitted, won, and lost bids.
- Track bid status, deadlines, clarifications,



amendments, and client communications.
- Support preparation of presentations, capability documents, company profiles, and other proposal-related materials.
- Coordinate with vendors/partners for required quotations and supporting documents when required.
- Participate in pre-bid meetings and coordinate responses to client queries.
- Maintain proper documentation and records for all bidding activities.
- Follow up on submitted bids and support the team during post-bid discussions and negotiations.

Required Skills:

- Good knowledge of RFP, RFQ, Tender, Proposal, and Bid Management processes.
- Excellent written and verbal communication skills.
- Strong documentation and coordination skills.
- Good knowledge of MS Excel, MS Word, and PowerPoint.
- Ability to read and understand tender/RFP documents.
- Strong attention to detail and deadline management.
- Good analytical and problem-solving skills.
- Ability to coordinate with multiple teams and stakeholders.
- Robust follow-up and negotiation skills.
- Ability to work independently as well as in a team.

Good to Have:

- Experience working with Government/Private Tender Portals such as GeM and other e-procurement platforms.
- Knowledge of IT/Software/AI/Technology proposals.
- Experience in preparing compliance sheets, technical proposals, and commercial bids.
- Familiarity with CRM or bid-management tools.

Qualifications:

- Bachelor's degree in Business Administration, Marketing, Commerce, Engineering, or a related field.
- 1–3 years of experience in Bid Management, Tender Management, Proposal Management, Pre-Sales, or Business Development.
- Freshers with strong communication, documentation, and analytical skills may also be considered.

Pay: ₹300,000.00 - ₹600,000.00 per year

Benefits

- Paid sick time
- Paid time off
- Provident Fund

Work Location: On the road

📌 Bid Executive (Kharadi)
🏢 Hare u0026 Turtle AI Solutions
📍 Kharadi