Administrative Executive

Company: Ahana Hospitals

Location: K.K. Nagar, Madurai, Tamil Nadu

Department: Administration / Management Support

Position: Administrative Executive

Experience: 2–5 Years (2+ years preferred)

Qualification: Bachelor’s Degree in Biotechnology or a related discipline

Employment Type: Full-Time

Job Summary

Ahana Hospitals is looking for an organized, proactive and detail-oriented Administrative Executive to provide administrative and coordination support to management and work closely with clinical and non-clinical departments.

The candidate will be responsible for meeting coordination, MIS reporting, documentation, action-point tracking, interdepartmental follow-up and administrative process support. The role requires strong communication, coordination, analytical and organizational skills, along with good proficiency in MS Excel, Word and PowerPoint.

Key Responsibilities

- Coordinate management meetings, calendars, appointments, schedules and official correspondence.
- Prepare meeting agendas, Minutes of Meetings (MoM), reports, presentations and administrative documents.
- Coordinate with clinical and non-clinical departments to collect information and ensure timely completion of assigned activities.
- Maintain and track management action points, responsibilities, deadlines and closure status.
- Follow up with Department Heads and concerned employees regarding pending activities.
- Escalate delays, critical issues and unresolved action points to the appropriate management personnel.
- Prepare MIS reports, management dashboards, trackers,



summaries and presentations using MS Excel and PowerPoint.
- Collect, consolidate, verify and analyze departmental data for management review.
- Maintain administrative records, reports, registers, trackers and documentation.
- Assist management during audits and support documentation relating to policies, SOPs, compliance and quality processes.
- Support process improvement initiatives and assist in developing trackers, checklists and workflows.
- Coordinate organizational projects, meetings, training programs, workshops and events as assigned.
- Draft professional emails, letters, notices, circulars and other official communications.
- Maintain systematic filing and version-controlled administrative documents.
- Handle confidential management, employee, patient-related and organizational information with appropriate discretion.
- Provide general administrative and executive support to senior management.
- Coordinate with various departments to ensure smooth flow of information and timely completion of assigned tasks.
- Undertake additional responsibilities and special projects assigned by management.

Required Skills

- Strong proficiency in MS Excel, including:
- Formulas
- Pivot Tables
- Data analysis
- MIS reports




- Trackers and dashboards
- Good proficiency in MS Word and PowerPoint.
- Excellent written and verbal communication skills.
- Strong coordination and follow-up skills.
- Positive interpersonal and stakeholder-management skills.
- Strong attention to detail and accuracy.
- Ability to analyze information and prepare management reports.
- Good problem-solving and issue-escalation skills.
- Ability to multitask and prioritize activities effectively.
- Strong organizational and time-management skills.
- Ability to work independently as well as coordinate with cross-functional teams.
- High level of professionalism, confidentiality and integrity.
- Healthcare / hospital administration experience will be an added advantage.

Educational Qualification Bachelor’s Degree in Biotechnology or a related discipline.

Candidates with relevant qualifications and experience in administration, executive support, coordination, healthcare or hospital administration will be preferred.

Experience

- Minimum 2 years of experience in administration, executive support, coordination, MIS, healthcare administration or a similar role is preferred.

Career Growth Path Admin Executive → Senior Admin Executive → Office Manager → Administration Manager

Interested candidates can send their updated CV to:

M.Senthil Kumar,B.E.,M.H.R.M,

Managing Director,

MSK ELITE RECRUITMENT

Mobile: +91 98847 65759

Email:[email protected]

Pay: ₹25,000.00 per month

Work Location: In person

📌 Administrative Executive For Ahana Hospitals Madurai
🏢 MSK Elite Recruitment
📍 Madurai