Admin Manager – Manufacturing / Factory Operations

Location: Noida, Uttar Pradesh

Department: Administration

Experience: 5–8 years

Reporting To: Director / Operations Head

Employment Type: Full-time, On-site

Denz Enterprises is looking for an experienced Admin Manager to take ownership of day-to-day administration, facility management, vendor coordination, employee support, compliance documentation and general infrastructure across our operations.

This is a hands-on administration role suited to someone who has managed administration and facilities for a large workforce of approximately 400+ employees and is comfortable working in a structured manufacturing / factory setting.

The ideal candidate will be organized, proactive and capable of independently managing multiple administrative functions while coordinating closely with management, HR, operations, security, IT and external vendors.

Candidates with a Defence background and relevant administrative / facility management experience are preferred.

Key Responsibilities

1. Administration & Facility Management

- Take complete responsibility for day-to-day administration and facility management.
- Manage housekeeping, security, pantry, front office and general administrative services.
- Ensure office and factory premises, infrastructure and common facilities are properly maintained.
- Manage AMC contracts, maintenance schedules and facility upkeep.
- Maintain records of company assets, stationery, equipment, ID cards and access control.
- Coordinate administrative arrangements across the organization and ensure smooth day-to-day operations.
- Identify training requirements for administration staff and coordinate training schedules.

1. Compliance, Documentation & Audits

- Maintain and coordinate administrative licenses, insurance, certificates and statutory documentation.
- Support compliance requirements related to health, safety, fire safety and chemical safety.
- Coordinate documentation required for company, customer/buyer compliances and audits.
- Ensure administrative records are complete, current and properly maintained.
- Coordinate with relevant internal teams and external agencies during inspections and audits.





1. People & Administrative Support

- Supervise and manage the administration team, including Admin Executives, Reception, Housekeeping and Security personnel.
- Allocate responsibilities and monitor performance of support staff.
- Work closely with HR to support employee onboarding, including:
- Seating arrangements
- Laptop/equipment coordination
- ID cards and access
- Induction arrangements
- Other joining requirements
- Support management in organizing meetings, company events, employee activities and festivals.

1. IT & Systems Coordination

- Coordinate with the IT team and service providers for:
- Internet and connectivity
- CCTV
- Biometric attendance systems
- EPABX / telephone systems
- Access-control systems
- Other administrative technology requirements
- Ensure administrative systems and equipment remain operational and issues are followed through to closure.

1. Vendor & Procurement Management

- Identify, evaluate and coordinate with administrative and facility vendors.
- Handle vendor negotiations, commercial discussions, contracts and service agreements.
- Manage procurement of office supplies, equipment, stationery and other administrative requirements.
- Monitor vendor performance, service quality and timelines.
- Verify and coordinate vendor bills and payments with the relevant internal teams.
- Maintain proper vendor records and documentation.
- Monitor the administration budget and identify opportunities for cost control and efficiency.

1. Travel, Transport & Logistics

- Coordinate employee and management travel including flights, hotels, cabs and guest arrangements.
- Manage company vehicles and drivers.
- Maintain vehicle-related records, servicing schedules and documentation.
- Coordinate transportation and logistics requirements for employees,



visitors and company activities.

Candidate Profile We are looking for someone who has:
- Graduate degree; MBA preferred.
- 5–8 years of relevant experience in Administration, Facility Management or Factory Administration.
- Demonstrated experience managing administration for a large workforce / office or factory environment of approximately 400+ people.
- Strong experience in vendor management, facility management, procurement and administrative budgeting.
- Good understanding of compliance, documentation, safety and audit requirements.
- Strong people-management and coordination skills.
- Excellent communication and problem-solving abilities.
- Ability to independently manage multiple administrative priorities.
- Good computer skills and proficiency in MS Office / standard administrative systems.
- Ability to work full-time, on-site in Noida.

Preferred Background Preference will be given to candidates from:
- Manufacturing / Factory Administration
- Engineering / Industrial organizations
- Export manufacturing companies
- Large corporate or industrial facilities
- Defence / Armed Forces background with relevant administrative experience
- Facility management environments with large employee populations

This is not a purely desk-based corporate administration role. Candidates should be comfortable managing facilities, people, vendors and day-to-day operational requirements in a manufacturing environment.

Key Skills

Administration | Facility Management | Factory Administration | Vendor Management | Procurement | Compliance | Security Management | Housekeeping Management | AMC Management | Asset Management | Budget Management | Employee Support | Travel Management | Transport Management | Audit Coordination | MS Office

What We Offer

- Opportunity to work closely with senior management.
- Ownership of a broad administration and facility-management function.
- Exposure to a large-scale manufacturing and export organization.
- A hands-on role with scope to improve systems, processes and operational efficiency.

Pay: From ₹50,000.00 per month

Work Location: In person

📌 Administration Manager (Noida)
🏢 Denz Enterprises
📍 Noida