JOB DESCRIPTIONADMIN EXECUTIVE

Company: Right Gold

Department: Administration

Position: Admin Executive

Experience: Minimum 3 Years

Location: Delhi

Industry: Jewellery Retail

About the Role

We are looking for an experienced and organized Admin Executive to manage and coordinate the day-to-day administrative and operational activities of the organization.

The candidate will be responsible for ensuring smooth coordination between Marketing, Accounts, Purchase, Sales and other departments and ensuring that daily operational requirements are completed efficiently and on time.

Key Responsibilities1. Overall Administration

- Manage day-to-day administrative operations of the company.
- Ensure smooth functioning of office and showroom-related operations.
- Coordinate with different departments for their daily operational requirements.
- Maintain proper records, documents and administrative files.
- Handle office supplies, stationery and other administrative requirements.
- Coordinate housekeeping, maintenance, repairs and other facility-related activities.
- Ensure office infrastructure and essential facilities are maintained properly.

2. Department Coordination
- Act as the central coordination point between Marketing, Accounts, Purchase and Sales departments for administrative and operational matters.
- Collect department-wise requirements and ensure timely follow-up.
- Coordinate with respective department heads to resolve operational issues.
- Track pending tasks and ensure timely completion.
- Communicate management instructions to concerned departments and follow up on implementation.

3. Marketing Coordination
- Coordinate with the Marketing team for operational requirements.
- Follow up on marketing-related purchases, vendors,



events, campaigns and other requirements.
- Coordinate approvals and documentation wherever required.
- Maintain records of marketing-related administrative activities and expenses.

4. Accounts Coordination
- Coordinate with Accounts for administrative bills, invoices, payments and supporting documents.
- Ensure required documents are submitted to Accounts on time.
- Follow up on pending administrative payments and operational expenses.
- Coordinate with Accounts for department-wise operational requirements.

5. Purchase Coordination
- Coordinate with the Purchase department for office and operational requirements.
- Raise/follow up on purchase requirements as instructed by management.
- Coordinate with vendors and suppliers where required.
- Track purchase orders, deliveries and pending requirements.
- Ensure required materials are received and delivered to the concerned department.

6. Sales & Showroom Operations
- Coordinate with showroom/sales teams for day-to-day administrative requirements.
- Ensure showroom operational requirements are addressed promptly.
- Coordinate for stationery, supplies, maintenance and other non-sales requirements.
- Follow up with Store/Floor Managers regarding operational issues.

7. Vendor & Service Management
- Coordinate with vendors, suppliers and service providers.




- Obtain quotations and coordinate approvals as required.
- Follow up on deliveries, services, repairs and maintenance.
- Maintain vendor-related records and documentation.
- Ensure timely resolution of vendor/service-related issues.

8. Management Support & Reporting
- Prepare daily/weekly administrative and operational updates for management.
- Maintain department-wise pending work and requirement trackers.
- Escalate important operational issues to management.
- Ensure management instructions are properly communicated and followed up.
- Assist management in improving administrative processes and operational efficiency.

Required Skills
- Minimum 3 years of experience in Administration/Operations.
- Solid coordination and follow-up skills.
- Excellent communication and interpersonal skills.
- Good knowledge of MS Excel/Google Sheets and MS Office.
- Ability to coordinate with multiple departments simultaneously.
- Strong organizational and time-management skills.
- Vendor and facility management experience.
- Ability to handle multiple responsibilities independently.
- Strong problem-solving and decision-making abilities.
- Experience in retail or jewellery industry will be an added advantage.

Important

This position is focused on Administration and Operations. HR functions such as recruitment, payroll, attendance, leave management, employee grievances and HR policies will be handled by the HR Department.

Reporting To

Management / HR Head

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Administration Officer (Preet Vihar)
🏢 chawla jewellers
📍 Preet Vihar