– Admin Manager

Organization: Himgiri Charitable Trust

Position: Admin Manager / Administration Officer

Location: Gurgaon, Sector-10, Haryana

Employment Type: Full-Time

Working Hours: 10:00 AM to 6:00 PM

Salary: ₹40,000 – ₹50,000 per month

Reporting To: Trust Management / Senior Management

Job Summary

Himgiri Charitable Trust is looking for an experienced, responsible, and well-organized Admin Manager / Administration Officer to manage the day-to-day administrative and operational activities of the Trust.

The candidate will be responsible for office administration, documentation, coordination with vendors and service providers, facility management, procurement, event coordination, and providing administrative support to the Trust management.

The ideal candidate should have strong coordination and communication skills, good administrative knowledge, and the ability to independently manage multiple responsibilities in a professional and service-oriented environment.

Key Responsibilities

- Manage the day-to-day administrative operations of Himgiri Charitable Trust.
- Maintain and organize important Trust documents, files, records, registers, and correspondence.
- Handle official emails, letters, notices, reports, and other administrative communications.
- Coordinate with Trust management, vendors, contractors, service providers, volunteers, and other stakeholders.
- Manage office and facility-related requirements, including housekeeping, security, maintenance, repairs, and general upkeep.
- Coordinate with vendors and contractors for various services and ensure timely completion of assigned work.
- Obtain and coordinate quotations, purchase requirements, bills, invoices,



and other vendor-related documentation.
- Assist in organizing Trust meetings, charitable activities, awareness programs, events, and other initiatives
- Assist in procurement of office and operational requirements after obtaining the necessary approvals.
- Maintain proper inventory and stock records for office and Trust-related materials.
- Coordinate logistics and administrative arrangements for Trust meetings, charitable activities, programs, events, and special initiatives.
- Coordinate arrangements for visitors, guests, trustees, and other stakeholders as required.
- Prepare administrative reports, MIS reports, meeting notes, and other documents for management.
- Follow up with vendors, contractors, and service providers to ensure timely delivery of services and materials.
- Ensure that the Trust office and associated facilities are properly maintained and operational.
- Support the management in implementing administrative systems and improving day-to-day processes.
- Maintain confidentiality of Trust-related information, documents, and communications.
- Handle any other administrative and operational responsibilities assigned by the Trust management.

Candidate Requirements

- Graduate in any discipline.
- 4–6 years of relevant experience in administration, office management,



NGO/charitable trust, corporate administration, facility management, or a similar environment.
- Strong knowledge of MS Office, particularly MS Word and Excel, email, and internet applications.
- Good written and verbal communication skills in English and Hindi.
- Strong vendor coordination and negotiation skills.
- Good organizational and time-management skills.
- Ability to independently handle administrative responsibilities.
- Good documentation and record-management skills.
- Candidates based in or around Gurgaon/Gurugram will be preferred.

Desired Skills & Attributes

- Responsible, reliable, and well-organized.
- Professional and polite communication style.
- Solid follow-up and coordination skills.
- Ability to manage multiple activities and priorities.
- Problem-solving approach with good attention to detail.
- Ability to work independently and take ownership of responsibilities.
- A service-oriented and professional approach toward Trust activities and stakeholders.

Key Performance Areas

- Efficient management of day-to-day Trust administration.
- Proper maintenance of documents and administrative records.
- Effective coordination with vendors, contractors, and service providers.
- Timely completion of procurement and facility-related requirements.
- Smooth coordination of Trust programs, meetings, and events.
- Proper maintenance and availability of office and operational resources.
- Timely reporting and follow-up on administrative matters.

Whatsapp your resume @ (phone hidden) Pay: ₹40,000.00 - ₹50,000.00 per month

Work Location: In person

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