We’re Hiring: Admin & OperationsExecutive (On-Site)

Location: Calicut, Kerala

Company: Emilda Solutions Pvt Ltd

Employment Type: Full-time

Working Days: Monday to Saturday

Time: 9.30 am to 6.30 pm

Salary Range: ₹18,000 – ₹20,000 per month

We are looking for a resourceful, dependable person to keep day-to-day administration organised and moving. You will handle customer communication, billing and payment follow-ups, expense documentation, salary-processing support, paperwork, scheduling and general office coordination.

This is a broad, hands-on role for someone who enjoys variety, takes initiative and follows tasks through to completion. It is not limited to accounting entries or front-desk duties.

Key Responsibilities:

Customer communication and follow-up. Attend incoming calls, messages and emails professionally. Understand the requirement, record accurate details, coordinate the next action and ensure the person receives an update. Follow up enquiries, appointments, bookings and complaints.

Billing and payment collection. Prepare invoice drafts, issue approved invoices, confirm receipt and follow up outstanding payments politely and consistently. Record promised payment dates and flag disputes or delays. Verify payment through the approved process before marking an invoice paid.

Expense records and accounting support. Collect bills and receipts, prepare expense-entry drafts, check for missing information and duplicates, and maintain organised records. Coordinate with the accountant or financial reviewer to complete pending documentation.

Salary and people-administration support. Maintain attendance and approved leave inputs. Prepare salary and reimbursement statements using approved information, follow up missing approvals, and coordinate payslips, joining documents and employee records.





Scheduling and operational coordination. Maintain calendars and task trackers. Coordinate customers, staff, vendors and service providers; communicate schedule changes; and follow up until the required action is complete. Arrange meetings and work-related travel when required.

Office administration and local errands. Keep documents, supplies and routine office requirements in order. Coordinate purchases, repairs, couriers and renewals. Undertake authorised local visits to banks, vendors or offices to complete work-related formalities.

Task tracking and improvement. Maintain visibility of pending work, deadlines, approvals and next actions. Share a brief daily update, close tasks with supporting confirmation, and improve simple checklists or trackers to prevent recurring misses.

Non-Negotiable Requirements

Relevant hands-on experience. Ideally 1–3 years in office administration, operations coordination, customer service, billing or a similar role. Demonstrated ability matters more than a particular degree or job title.

Transparent communication. Confident Malayalam for customer and vendor conversations, and practical English for emails and records. Basic Hindi is useful but not essential.

Accuracy and digital comfort. Able to use spreadsheets, email, shared calendars and document tools; check figures and details carefully; maintain organised records; and learn internal systems. Familiarity with an invoicing or accounting tool is an advantage.

Dependable execution. Comfortable following up payments, handling multiple priorities, asking useful questions and completing occasional local work-related errands. Able to work independently on routine tasks while knowing when approval is required.

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits

- Cell phone reimbursement

Location:
- Calicut, Kerala (Required)

Work Location: In person

📌 Admin & Operations Executive (Kozhikode)
🏢 Emilda Solutions pvt
📍 Kozhikode