– Admin & Security Lead (Ex-Defence Officer)

Position

Admin & Security Lead – Ex-Defence Officer

Department

Administration & Security

Location

Wadala

Reporting To

Head – Administration / Management

Role Purpose To lead and manage overall administration, facility management, and security operations across corporate office, residential, and commercial project sites. The role requires an experienced ex-defence professional capable of ensuring discipline, operational efficiency, asset protection, emergency preparedness, vendor management, and smooth day-to-day administration.

Key Responsibilities

Administration Management

- Oversee overall administration and facility management operations across sites and offices.
- Ensure smooth functioning of office infrastructure, utilities, housekeeping, transport, pantry, and maintenance activities.
- Monitor upkeep, cleanliness, and operational readiness of all premises.
- Handle procurement and inventory control of administrative materials and consumables.
- Ensure cost control and optimum utilization of administrative resources.

Security Operations
- Lead complete security management for project sites, offices, and company assets.
- Develop and implement security policies, SOPs, and access control procedures.
- Supervise security agencies, guards, supervisors, and control room operations.
- Conduct regular security audits, risk assessments, and vulnerability checks.
- Ensure proper CCTV monitoring, surveillance systems, visitor management, and gate control.

Emergency & Crisis Management
- Handle emergency situations including fire, theft, accidents, medical emergencies, and evacuations.
- Coordinate with police authorities, fire brigade, hospitals, and local administration when required.
- Conduct mock drills and emergency preparedness programs.

Vendor & Facility Management
- Manage housekeeping, security agencies, transport vendors,



maintenance contractors, and facility service providers.
- Monitor vendor performance, billing, compliance, and service quality.
- Ensure timely renewal of contracts, licenses, and statutory compliances.

Team Management
- Lead and manage admin and security teams across locations.
- Ensure discipline, attendance, grooming, training, and performance monitoring.
- Conduct regular staff briefings and operational reviews.

Compliance & Reporting
- Maintain administrative records, incident reports, security logs, asset registers, and MIS reports.
- Ensure compliance with statutory, safety, and organizational policies.
- Submit periodic operational reports to management.

Desired Candidate Profile
- Retired personnel from Army / Navy / Air Force / Paramilitary forces preferred.
- 10–20 years of experience in administration, facility management, or security operations.
- Experience in real estate, township management, hospitality, manufacturing, or corporate administration preferred.
- Strong leadership and crisis management capabilities.
- Positive knowledge of facility operations, security systems, and vendor management.
- Ability to manage multiple sites and large teams.
- Strong communication, coordination, and reporting skills.

Educational Qualification
- Graduate in any discipline preferred.
- Defence service certifications or administrative management qualifications will be an added advantage.

Key Skills
- Administration Management
- Security Operations
- Facility Management
- Vendor Management
- Crisis & Emergency Handling
- Team Leadership
- Surveillance Monitoring
- Asset Protection
- MIS & Reporting
- Discipline & Compliance

Preferred Attributes
- High integrity and accountability
- Disciplined and process-oriented approach
- Strong decision-making ability
- Ability to work under pressure
- Excellent coordination and leadership skills

Pay: ₹1,500,000.00 - ₹2,000,000.00 per year

Work Location: In person

📌 Admin & Security (Mumbai City)
🏢 Ajmera Group
📍 Mumbai City