ACCOUNTS PAYABLE EXECUTIVE

Company: BAI Infosolutions Private Limited – CoTrav

Location: Gurugram, Haryana (DLF Cyber City – On-site)

Experience: 3–5 years in accounts payable

Salary: Up to 50,000 INR/month as per the experience

Employment Type: Full-time

Industry: Corporate Travel & Mobility Services

ABOUT THE ROLE

We are looking for a detail-oriented Senior Accounts Executive to support our accounting, taxation, and compliance functions. The candidate should have a strong understanding of GST and TDS regulations, along with hands-on exposure to billing and financial operations.

KEY RESPONSIBILITIES

Invoice Verification & Processing

- Own three-way verification for your vendor categories: invoice against booking/PO and against evidence of delivery (voucher, duty slip, ticket, event closure).
- Validate rates against contracted rate cards and negotiated terms, and challenge deviations.
- Apply correct GST treatment including reverse charge where applicable, and correct TDS sections and rates.
- Process invoices within agreed timelines so vendor payments are not delayed by internal handling.

Vendor Reconciliation

- Run periodic vendor ledger reconciliations and resolve differences with supporting evidence.
- Reconcile airline, consolidator and B2B platform statements against transactions recorded.
- Coordinate with Operations and the Vendor Sourcing team on disputed charges, penalties, and credits.

Payment Management

- Prepare payment runs according to approved payment terms, cash availability and priority.
- Manage advance payments and their adjustment, particularly for MICE and event vendors.




- Ensure statutory deductions are made and provide TDS certificates and details to vendors.

Compliance, Reporting & Closure

- Support GST input credit reconciliation — GSTR-2B versus books — and follow up with vendors on missing or mismatched invoices.
- Support TDS return preparation with accurate transaction-level data.
- Prepare AP MIS: ageing, outstanding, advances, provisions and payment forecasts.
- Support month-end closure with accruals, provisions and reconciliation schedules, and support audits.

REQUIREMENTS

- B.Com / M.Com; 3–5 years in accounts payable.
- Hands-on Tally or ERP experience; exposure to travel, hospitality or high-volume vendor environments is an advantage.
- Practical working knowledge of GST (including RCM and input credit) and TDS provisions.
- Advanced Excel skills for reconciliation of large data sets.
- Ability to hold a position with vendors and with internal stakeholders when an invoice is wrong.

KEY SKILLS & COMPETENCIES

- Invoice and rate verification
- GST and TDS application
- Vendor and statement reconciliation
- Payment planning and advance management
- Input credit reconciliation
- AP MIS and month-end closure
- Firm, skilled vendor communication

WHAT SUCCESS LOOKS LIKE

- Invoices are processed within timeline and vendors are paid on terms, so Operations does not lose supply over payment issues.
- Rate deviations and incorrect charges are caught before payment, with recovered value you can point to.
- Vendor ledgers reconcile with no ageing unexplained differences.
- Input credit mismatches reduce because vendor follow-up happens in the same month, not at year-end.
- Month-end AP closure is complete and accurate on first submission.

📌 Accounts Payable Executive (Gurugram)
🏢 CoTrav
📍 Gurugram