Job Profile – Admin Officer | School
Department: Administration & Transport
Reports To: Principal and GM
Location - Surendranagar - Gujarat
Job Purpose: To manage all general administrative and operational functions of the school, other than academics, ensuring a protected, efficient, well-maintained and parent-friendly school environment while supporting the Principal, Academic Team and other stakeholders.
Key Responsibilities
General Administration: Manage day-to-day administrative operations and ensure smooth functioning of the school unit.
Safety & Security: Ensure the safety and security of students, employees, visitors and school premises; oversee security systems and emergency preparedness.
Office Administration: Manage office operations, housekeeping, support staff and administrative resources.
Facilities Management: Ensure effective management and upkeep of all school facilities, utilities and services.
Infrastructure & Estate Management: Supervise infrastructure maintenance, repairs, civil works, electrical, plumbing, carpentry, landscaping and other facility-related requirements.
Housekeeping & Staff Management: Monitor housekeeping standards, deployment, attendance, performance and discipline of support staff.
Events Management: Plan and coordinate school events, functions, meetings, celebrations and other activities from an administrative and logistical perspective.
Transportation: Coordinate school transport operations, routes, vendors, vehicle maintenance, safety and related student/parent concerns.
School Services: Ensure timely and efficient delivery of essential administrative and support services to students,



parents and employees.
Admissions, Marketing & Business Development: Support admissions activities, local marketing initiatives, parent engagement and business development efforts to achieve enrolment objectives.
Liaisoning & Compliance: Coordinate with government authorities, local agencies, vendors and other external stakeholders; maintain required licences, agreements, documentation and statutory compliance.
Stakeholder Management: Manage relationships with internal stakeholders such as Purchase, Accounts, IT and HR, as well as external vendors, service providers and other partners.
Parent Relations: Address and resolve administrative concerns of parents and ensure timely communication and service support.
Coordination with Support Functions: Work closely with HR, Finance, IT, Purchase, Central/Regional Administration and other support teams for smooth school operations.
Support to School Leadership: Assist the Principal and Academic Team in administrative, operational and logistical matters to ensure effective school functioning.
Documentation & Reporting: Maintain administrative records, agreements, service documents, reports and other relevant documentation.
Additional Responsibilities: Undertake any other duties and responsibilities assigned from time to time in the interest of effective school operations.
Key Competencies
Administration | Facilities Management | Team Handling | Safety & Security | Vendor Management | Parent Relations | Events & Logistics | Compliance & Liaisoning | Admissions Support | Communication & Coordination | Problem Solving | Stakeholder Management

📌 Administrative Officer (Surendranagar)
🏢 Podar International School - India
📍 Surendranagar