JOB TITLE: Executive / Senior Executive – Contracts & Site Operations

LOCATION: Kolkata (Head Office), with occasional site travel

CTC: ₹6,00,000 – ₹9,00,000 per annum

EXPERIENCE: 4–10 years

ABOUT US

We are a Kolkata-headquartered mechanical services company with 20 years in the hydrocarbon sector, working as an approved vendor to IOCL, BPCL, ONGC and OPAL. We install, commission and maintain rotating equipment at refineries and petrochemical plants across India. We are expanding, and are building out our head office capability to support that growth.

THE ROLE

You will be the link between our project sites and head office — tracking tenders, coordinating subcontractors, and giving management clear visibility on what every site is actually costing and earning. This is a role for someone organised and persistent who wants real ownership rather than a narrow desk job.

Key responsibilities

Tenders and business development support

- Track and screen tenders daily on GeM, IOCL/BPCL/ONGC e-procurement portals and private client portals for relevant scope
- Prepare and submit technical and commercial bids — documentation, credentials, past performance certificates, EMD and bank guarantee coordination
- Maintain and renew vendor registrations and empanelments with PSUs, EPC contractors and private industrial clients
- Maintain a live pipeline of opportunities with status, deadlines and outcomes

Site operations coordination
- Coordinate subcontractor mobilisation — manpower, tools, materials — against site requirements
- Verify subcontractor bills against approved manpower deployment, labour hours and material consumption
- Prepare and circulate a monthly site-wise profit and loss statement covering revenue, subcontractor cost,



materials and consumables
- Track client billing, certification and payment status; follow up on outstanding receivables, retention money and security deposits

Compliance and documentation
- Maintain statutory compliance records for site manpower — PF, ESI, contract labour licences, gate passes, safety documentation
- Maintain the contract register with key dates, values, renewal and expiry milestones

WHAT WE ARE LOOKING FOR:
- Graduate in Commerce, Engineering or Business Administration
- 4–10 years in contracts, tendering, project coordination or site administration — preferably with an engineering services, EPC or industrial contracting company
- Working familiarity with GeM and PSU e-procurement portals
- Strong Excel skills — you will be building and maintaining the reports management runs the business on
- High attention to detail on numbers and documentation, and the persistence to chase what is owed to us
- Valuable written and spoken English and Hindi; Bengali an advantage

PREFERRED:
- Experience with PSU oil and gas tendering, bank guarantees and EMD processes
- Exposure to contract labour compliance under the Contract Labour (Regulation and Abolition) Act
- Experience following up on retention money and security deposit releases from PSU clients

WHAT WE OFFER:
- Direct exposure to management and to how the business actually makes money
- A role with genuine scope to grow as the company expands
- Stable, long-established company with 20 years of continuous operations

TO APPLY:

Please apply with your CV stating the tendering portals you have worked on, the types of contracts you have handled, and the approximate contract values you have managed.

Pay: ₹30,851.83 - ₹71,713.55 per month

Work Location: In person

📌 Executive / Senior Executive – Contracts & Site Operations (Kolkata)
🏢 Synergy Power
📍 Kolkata