Job Description – Administration Manager
Scope of Work
Primary Responsibilities
Oversee and manage all administrative operations to ensure the smooth functioning of the workplace.
Lead facilities management, including office infrastructure, security, housekeeping, and maintenance.
Implement and monitor administrative policies, procedures, and compliance requirements.
Manage vendor contracts, procurement activities, and administrative budgets.
Ensure adherence to workplace safety standards and statutory compliance requirements.
Shared Across Functions
Collaborate with HR for employee engagement initiatives, onboarding support, and workplace arrangements.
Coordinate with Finance for budgeting, billing, and expense tracking related to administrative functions.
Support Operations, IT, and other functional teams by providing required administrative and logistical support.
Relationship Management
Internal Stakeholders
Department Heads
HR & Finance Teams
IT & Operations Teams
Senior Leadership
Employees across all levels
External Stakeholders
Vendors & Service Providers
Government & Compliance Authorities
Facility Owners / Property Management
Security Agencies & Housekeeping Vendors
Travel & Transport Vendors
Key Result Areas (KRAs)
Ensure productive and uninterrupted office operations with high service levels.
Drive cost optimization through effective vendor management and budget control.
Maintain compliance with facility, safety, and statutory requirements.
Enhance employee satisfaction through proactive workplace support.
Uphold high standards of cleanliness, safety, and office upkeep.
Ensure timely procurement and effective inventory management of supplies, assets, and equipment.
Facilitate smooth execution of corporate events, meetings, and administrative initiatives.
Key Competencies
Behavioral Competencies
Must Have
Solid communication and interpersonal skills
Leadership and team management
Problem-solving