Role & responsibilities
Handle purchase enquiries, vendor follow-ups, quotation collection, rate comparison, negotiation support and preparation of purchase orders for office and project requirements.
Coordinate with site teams, vendors and management for material requirements, delivery schedules, pending supplies and urgent procurement needs.
Maintain organised records of quotations, comparative statements, purchase orders, vendor details, delivery status, invoices and procurement documentation.
Support preparation of BOQ comparisons, rate analysis, vendor evaluation and material tracking using MS Excel and other office tools.
Handle general back-office coordination, including emails, document preparation, follow-ups, data entry and occasional administrative support as required.

Preferred candidate profile




Graduate with experience in purchase, procurement, vendor coordination or back-office operations, preferably in construction, interiors or contracting.
Valuable understanding of quotation comparison, basic commercial terms, purchase documentation and material follow-up.
Solid working knowledge of MS Excel, Word, email communication and data management.
Should be organised, proactive and comfortable following up with multiple vendors and project teams simultaneously.
Valuable communication and coordination skills, with the ability to work independently and maintain accurate records

📌 Back Office Executive Mumbai
🏢 Vipin Shah & Associate
📍 Mumbai