Job Description

EXECUTIVE ASSISTANT

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Job Summary

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We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate is an excellent communicator, can manage multiple priorities in a fast-paced environment, and is proficient in coordinating schedules, projects, and cross-functional communication.

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Key Responsibilities

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Manage executive calendars, appointments, meetings, and travel arrangements.
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Coordinate internal and external communications on behalf of executives.
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Prepare meeting agendas, presentations, reports, and minutes.
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Track action items and ensure timely follow-up on key deliverables.
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Organize and maintain confidential documents, records, and correspondence.
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Coordinate with internal teams and external stakeholders to support business operations.
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Assist with project coordination, process improvements, and administrative initiatives.
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Handle expense reports, invoices, and other administrative tasks as required.
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Required Qualifications

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Bachelor's degree or equivalent experience.
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5–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
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Excellent verbal and written communication skills.
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Robust organizational and time-management abilities.
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High level of discretion and professionalism when handling confidential information.
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Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
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Preferred Skills

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Experience coordinating multiple projects and tracking deliverables using project management software.
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Familiarity with virtual meeting platforms such as Microsoft Teams, Zoom, or Google Meet.
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Ability to prioritize competing deadlines and work independently.
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Solid problem-solving skills and attention to detail.
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Key Competencies

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Exceptional organizational skills
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Robust interpersonal and communication skills
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Proactive and resourceful approach
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Ability to multitask in a dynamic environment
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High level of integrity and confidentiality
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Collaborative team player with a positive attitude
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📌 Executive Assistant Gurugram
🏢 SGT University
📍 Gurugram