Job Description - Bid Executive

Job Purpose

The Bid Executive is responsible for coordinating and managing the end-to-end tender and proposal process, ensuring accurate, compliant, high-quality, and timely submission of bids. The role involves close coordination with internal departments and external stakeholders to support business development and maximize prospects.

Key Responsibilities
Identify and monitor relevant tenders, RFQs, RFPs, and business opportunities through approved platforms and client portals.
Review tender documents, scope of work, specifications, eligibility criteria, commercial terms, and submission requirements.
Coordinate the complete bid process from initial review through final submission within agreed deadlines.
Prepare, compile, format, and quality-check technical, commercial, administrative, and compliance documentation.
Coordinate with Sales, Business Development, Technical, Finance, Procurement, Legal, and Operations teams to obtain required inputs and approvals.
Prepare bid checklists, compliance matrices, submission schedules, and tender trackers.
Support the preparation of BOQs, pricing schedules, commercial proposals,



and supporting documentation.
Ensure all mandatory forms, certificates, declarations, signatures, and supporting documents are complete and compliant.
Manage electronic and physical bid submissions and maintain accurate records of submissions and correspondence.
Coordinate responses to client clarifications and support post-bid discussions and negotiations.
Maintain an organized database of company profiles, certifications, project references, CVs, and standard proposal content.
Prepare regular reports on upcoming, ongoing, submitted, awarded, and unsuccessful bids.
Track tender outcomes and support continuous improvement through lessons learned and process reviews.
Experience

3 - 9 Years
No. of Openings

1
Education

Graduate
Role

Bid Executive
Industry Type

Solar / Power & Energy
Gender

Male
Age Limit

25 - 40 Yrs.
Job Country

India
Type of Job

Full Time
Work Location Type

Work from Office
Perks include

PF, Travel Allowance (TA), Petrol Allowance, Mobile Allowance, Laptop

📌 Hiring For Bid Executive Bengaluru
🏢 M K Srinivasan SYSTEMS
📍 Bengaluru