Remote: Hybrid

Manager – MIS & Project ControlsDepartment:Infrastructure & ExpansionPosition:Manager – MIS & Project ControlsNo. of Positions:1Work Arrangement:Head Office / Hybrid with project and department coordinationExperience:7–11 YearsRole OverviewThe Manager – MIS & Project Controls will be responsible for maintaining accurate and reliableproject, facility, occupancy, cost, and performance dataacross the Infrastructure & Expansion function.The role will consolidate information from different departments, maintain dashboards and master data, track project progress, control documents and expiry dates, and provideclear, evidence-based reports to managementfor timely decision-making.Key Responsibilities1. Occupancy & Cost Data ManagementConsolidate centre-wise monthly data for:RentCAM chargesMaintenanceDiesel and generator expensesElectricity and waterAnnual Maintenance Contracts (AMC)Other facility-related costsMaintain carpet-area data and calculate relevant cost metrics.Reconcile information with Finance and Operations before reporting.2. Facility Master ManagementMaintain the central master database of:Existing facilitiesFranchise unitsUpcoming projectsProjects under developmentMaintain location, facility format, responsible owners, commercial details, technical information, and compliance records.Ensure the master database remains updated and accurate.3. Project Controls & TrackingTrack all live projects against approved:BudgetsTimelinesMilestonesProject schedulesPrepare and circulate aweekly project dashboard.Highlight delays, deviations, forecast completion dates, pending decisions, and action owners.Escalate critical delays and risks to management.4. Data Validation & AccuracyEnsure every major reported figure or project status is supported by relevant source records.Identify incomplete, inconsistent, or unverified information.Follow up with responsible departments for corrections.Clearly differentiate betweenverified information and pending/unconfirmed data.5.



Document & Expiry ControlMaintain a central repository of:Property documentsContractor agreementsDrawingsApprovalsLicencesGuaranteesOther project-related documentsTrack renewal dates, guarantee periods, and Defect Liability Periods (DLP).Provide advance alerts for upcoming expiries and renewals.6. Project Camera & Site VisibilityCoordinate with IT and site teams for project-camera installation and availability.Monitor feed access and recording arrangements.Escalate camera outages or missing site evidence to the responsible team.Ensure management has adequate visibility of project progress.7. Cross-Functional CoordinationCoordinate reporting inputs from:OperationsFinanceLegalProcurementHRITBiomedicalProjectsReal EstateMaintain dependency and action trackers.Follow up on delayed inputs and escalate pending actions with proper evidence.8. Performance & Management ReportingMaintain contractor performance scorecards covering:Schedule adherenceQualitySafetyDefect closureCommercial performancePrepare centre-wise occupancy reports.Track metrics such asrent per square footandcost-to-revenue ratio, wherever verified data is available.Present transparent and decision-oriented reports to management.Candidate ProfileEducational QualificationGraduate in Engineering, Commerce, Business Administration, or a related field.MBA or equivalent postgraduate qualification will be preferred.Relevant Experience7–11 yearsof experience in:MISProject ControlsProject PlanningBusiness AnalysisManagement ReportingExperience supportingcapital projects, infrastructure, construction, healthcare, retail,



or multi-location expansionwill be preferred.Essential SkillsAdvanced ExcelMIS and dashboard preparationProject tracking and reportingData validation and reconciliationDocument managementStrong analytical skillsCross-functional coordinationExcellent follow-up and escalation skillsAbility to work with large datasetsStrong attention to detailPreferred:Working knowledge ofPower BI or any equivalent dashboard/reporting tool.Key Performance Indicators (KPIs)Accuracy and completeness of the facility master and occupancy database.Timely release of weekly project reports.Accuracy and traceability of reported project status.Early identification of project delays, cost deviations, and expiry risks.Timely closure/follow-up of cross-functional actions.Accuracy of occupancy and cost reporting.Reliability of project and site evidence.Timely maintenance of document and expiry registers.Initial Priorities After JoiningFirst 30 DaysStart centre-wise data collection.Establish the source-data register.Prepare and update the facility master.Create a central action tracker.By 60 DaysEstablish the occupancy and cost dashboard.Create project baselines and tracking formats.Establish central document and expiry registers.Standardise weekly project reporting.By 90 DaysImplement monthly facility reporting.Establish reliable exception and expiry alerts.Start regular contractor-performance reviews.Improve management reporting and project visibility.Key Working RelationshipsExecutive – CoordinationReal EstateProjectsDesign & StandardsOperationsFinanceLegalProcurementHRITBiomedicalRole BoundaryThis role is responsible fordata consolidation, reporting, tracking, document control, and cross-functional follow-up.Source departments will remain responsible for theaccuracy of their respective records, statutory actions, payments, approvals, and operational decisions.CompensationSalary will be determined by HR based on the candidate's relevant experience, expertise, and suitability, in line with company policy.

📌 Manager – MIS & Project Controls | Infrastructure & Expansion (Mumbai)
🏢 JEENA SIKHO LIFECARE
📍 Mumbai