# JOB DESCRIPTION

## Estimation Engineer / Estimation Executive

**Company:** Vasu Infosec Limited

**Department:** Estimation / Pre-Sales / Tendering

**Designation:** Estimation Engineer / Estimation Executive

**Location:** Pune

**Employment Type:** Full-Time

**Reporting To:** Estimation / Tendering Manager

### 1. Job Purpose

The Estimation Engineer / Executive will be responsible for preparing accurate and commercially viable project estimates, BOQs, cost sheets and quotations for **Fire & Safety, ELV, Security, and Integrated Systems** projects. The role will involve coordination with the Tendering, Projects, Procurement, OEM/Vendors and Sales teams to ensure technically compliant and commercially competitive submissions.

### 2. Key Responsibilities

* Study tender documents, RFQs, BOQs, technical specifications, drawings, scope of work and contractual requirements.

* Prepare detailed **quantity take-offs, BOQs, rate analysis and project cost estimates**.

* Analyse drawings, layouts, schematics and specifications to identify material and installation requirements.

* Prepare estimates for systems such as:

* Fire Detection & Alarm Systems

* Fire Suppression Systems

* Water Mist / Gas Suppression Systems

* CCTV Surveillance Systems

* Access Control & Biometric Systems

* Public Address / Voice Evacuation Systems

* Intrusion Detection Systems

* ELV & Integrated Security Systems

* Networking / Structured Cabling

* Obtain and evaluate quotations from OEMs, suppliers, subcontractors and service providers.

* Prepare comparative statements for vendor/OEM quotations and identify cost-effective solutions.

* Verify technical compliance of quoted products against tender specifications.

* Coordinate with the technical team for **BOQ preparation, quantity verification and system design inputs**.

* Calculate material, labour, installation, testing & commissioning, transportation and other project-related costs.

* Incorporate applicable overheads, contingencies, margins, taxes and commercial terms in the final estimation.

* Prepare detailed **cost sheets, rate analysis, price schedules and commercial offers**.

* Support preparation of tender BOQs and ensure that no major scope item is omitted.

* Identify deviations, exclusions, assumptions and potential commercial risks in tender documents.

* Conduct estimation benchmarking based on previous projects and market rates.





* Maintain a database of **OEM prices, vendor rates, installation rates and historical project costs**.

* Coordinate with Procurement for updated material and equipment pricing.

* Support tender submission by providing timely and accurate commercial inputs.

* Participate in pre-bid discussions and clarification analysis wherever required.

* Maintain proper documentation and version control of estimates and commercial submissions.

### 3. Tender & Commercial Responsibilities

* Analyse **Eligibility Criteria, Technical Qualification Criteria and Scope of Work**.

* Identify mandatory technical/commercial requirements affecting project costing.

* Review BOQ quantities against drawings and specifications.

* Prepare **item-wise rate analysis** and validate rates with market/OEM inputs.

* Identify **free-of-cost items, client-supplied items and excluded scope**.

* Assess installation and commissioning requirements and associated manpower costs.

* Evaluate subcontracting requirements and obtain competitive quotations.

* Prepare **cost comparison and final price recommendation** for management approval.

* Ensure estimation is aligned with the company's commercial strategy and target margins.

### 4. Coordination

The candidate will closely coordinate with:

**Internal Teams**

* Tendering Team

* Sales / Business Development

* Design & Engineering

* Procurement

* Projects / Execution

* Finance & Commercial

* Management

**External Stakeholders**

* OEMs

* Vendors

* Subcontractors

* Consultants

* Clients, wherever required

### 5. Required Skills & Competencies

* Strong understanding of **BOQ preparation and quantity estimation**.

* Positive knowledge of project costing and rate analysis.

* Ability to interpret technical specifications and engineering drawings.

* Strong analytical and numerical skills.

* Good understanding of Fire & Security / ELV systems will be preferred.

* Strong command of **MS Excel**, including formulas, lookup functions,



pivot tables and cost-sheet preparation.

* Knowledge of AutoCAD for reading drawings will be an added advantage.

* Good negotiation and vendor coordination skills.

* Strong attention to detail.

* Ability to work under stringent tender deadlines.

* Good documentation and reporting skills.

* Ability to identify scope gaps, commercial risks and cost implications.

### 6. Educational Qualification

**Essential:**

* Diploma / Bachelor's Degree in Electrical, Electronics, Instrumentation, Mechanical, Civil, or a related engineering discipline.

**Preferred:**

* Engineering qualification with experience in Fire & Safety, ELV, Security Systems or MEP estimation.

### 7. Experience

* **2–5 years** of relevant experience in estimation, tendering, costing or pre-sales.

* Experience in **Fire & Safety / ELV / Security / MEP projects** will be preferred.

* Candidates with experience in preparing estimates for large infrastructure, commercial, industrial, pharma, airport, metro or corporate projects will have an added advantage.

### 8. Key Performance Indicators (KPIs)

* Accuracy of project estimates.

* Timely completion of estimates within tender deadlines.

* Percentage of estimation errors / omissions.

* Cost competitiveness of submitted quotations.

* Achievement of targeted project margins.

* Vendor/OEM quotation turnaround time.

* Accuracy of quantity take-offs and BOQ analysis.

* Effective identification of scope gaps and commercial risks.

* Quality and completeness of tender documentation.

### 9. Preferred Candidate Profile

The ideal candidate should be **detail-oriented, commercially aware and technically competent**, with the ability to convert tender requirements and engineering inputs into accurate project costing. The candidate should demonstrate strong ownership, deadline management and cross-functional coordination capabilities.

### 10. Employment Attributes

* Strong numerical and analytical aptitude.

* Proactive approach towards cost optimisation.

* High level of accuracy and attention to detail.

* Ability to manage multiple tenders/projects simultaneously.

* Strong communication and interpersonal skills.

* Willingness to work under tight submission timelines.

* Team-oriented with a high degree of accountability.

Pay: From ₹25,000.00 per month

Work Location: In person

📌 Estimation Engineer (India)
🏢 Vasu Infosec
📍 India