JOB DESCRIPTION - ASHRAY FOUNDATION

Designation: Procurement Executive

Location: Ahmedabad

About the Role

The Procurement Executive will be responsible for identifying and checking vendors, making comparatives as per the requirements of the organisation across departments, projects and field locations. The role will involve vendor sourcing, quotation management, purchase coordination, documentation, delivery follow-up and internal coordination to ensure timely and cost-effective procurement.

Key Responsibilities

- Identify and evaluate vendors/suppliers for goods and services across projects, and upload tender advertisements/notices on relevant portals, website, and other required platforms
- Collect and compare quotations to ensure best value for money
- Raise purchase orders and maintain accurate procurement records
- Ensure all purchases follow Ashray's procurement policy and donor/CSR compliance guidelines
- Verify quality and specifications of goods received against orders
- Coordinate with program teams to understand procurement needs and timelines
- Maintain vendor database with contact details, past performance, and pricing history
- Negotiate pricing, payment terms, and delivery schedules with vendors




- Track deliveries and resolve any delays or discrepancies
- Process invoices and coordinate with finance for timely vendor payments
- Maintain proper documentation (quotations, PO, invoices, delivery challans) for audits
- Ensure procurement processes meet funder-specific requirements
- Conduct periodic market research to stay updated on pricing trends
- Support annual or need-based procurement planning and budgeting
- Flag and escalate any procurement risks or vendor issues to management

Qualifications & Experience

- Graduate in any discipline (Commerce/Business background preferred)
- 2-4 years of relevant experience in procurement or administration, preferably in an NGO or development sector setup
- Basic understanding of procurement processes — quotations, purchase orders, vendor comparison
- Familiarity with donor/CSR compliance requirements is an advantage
- Comfortable working on MS Excel and Word
- Good communication and negotiation skills
- Solid organizational and documentation skills for audit readiness
- Fluency in English and Hindi

Pay: From ₹30,000.00 per month

Work Location: In person

📌 Procurement Executive (India)
🏢 Ashray Foundation
📍 India