Job Description: Purchase Manager – Interior Fit-OutPosition Title: Purchase ManagerDepartment: Procurement / Supply ChainReporting To: Project Director / Operations HeadLocation: Head Office with site coordinationIndustry: Interior Fit-Out / Turnkey InteriorsRole Overview

The Purchase Manager is responsible for planning, sourcing, negotiating, and procuring materials, finishes, furniture, fixtures, services, and subcontract works required for interior fit-out projects. The role ensures timely procurement, cost optimization, quality compliance, and vendor management in line with project schedules and budgets.

Key Responsibilities1. Procurement Planning & Execution

- Develop and execute project-wise procurement plans aligned with project schedules and BOQs.
- Ensure timely procurement of materials such as:
- Carpentry & joinery items
- Gypsum boards, partitions & ceilings
- Flooring materials (tiles, carpet, vinyl, wood)
- Paints, finishes & wall coverings
- Electrical & lighting fixtures
- Furniture, loose furniture & modular items
- Coordinate with project and site teams to understand material specifications and delivery timelines.

2. Vendor Sourcing & Management

- Identify, evaluate, and onboard vendors, suppliers, and subcontractors.
- Develop and maintain an approved vendor list (AVL).
- Negotiate prices, credit terms, delivery schedules, warranties, and service support.
- Monitor vendor performance in terms of quality, delivery, and responsiveness.
- Resolve vendor-related issues, delays, or quality non-conformances.

3. Cost Control & Budget Management

- Ensure procurement is within approved project budgets and target costs.
- Obtain multiple quotations and conduct comparative statement (CS) analysis.




- Support value engineering and alternate material suggestions without compromising quality.
- Track price trends and recommend cost-saving initiatives.
- Control material wastage and over-ordering.

4. Purchase Documentation & Compliance

- Prepare and issue Purchase Requisitions (PRs), Purchase Orders (POs), and Work Orders (WOs).
- Ensure POs are aligned with BOQ, drawings, specifications, and approvals.
- Maintain complete procurement documentation including:
- Quotations & CS
- POs / WOs
- Delivery challans
- GRNs
- Tax invoices
- Ensure GST compliance and coordination with finance for vendor payments.

5. Coordination with Internal Teams

- Work closely with Project Managers, Site Engineers, Stores, Billing, and Finance teams.
- Coordinate with stores for material receipt, inspection, and inventory control.
- Support billing team with PO references and vendor documentation.
- Attend project review meetings related to procurement and material status.

6. Inventory & Logistics Management

- Plan material deliveries as per site readiness and storage availability.
- Ensure proper tracking of material movement from vendor to site.
- Avoid site congestion, damage, or theft due to improper logistics planning.
- Monitor inventory levels and minimize dead or excess stock.

7. Quality & Specification Compliance





- Ensure procured materials meet approved samples, mock-ups, and specifications.
- Coordinate with quality team for material inspections and approvals.
- Handle material rejections and replacements promptly.

8. Reporting & MIS

- Prepare and submit procurement MIS reports including:
- PO status
- Material delivery schedules
- Vendor performance
- Cost savings achieved
- Provide procurement forecasts and risk alerts to management.

Key Skills & Competencies

- Solid negotiation and vendor management skills
- Knowledge of interior materials, finishes, and execution methods
- Cost control and commercial understanding
- Good coordination and communication skills
- Proficiency in ERP systems, MS Excel, and procurement software
- Ability to work under tight deadlines and multitask across projects

Qualification & Experience

- Diploma / BE / BTech in Civil Engineering, Interior Design, Architecture, or related field
- 6–10 years of experience in procurement for interior fit-out / construction projects
- Experience in corporate / commercial interior projects preferred

Key Performance Indicators (KPIs)

- On-time material delivery (%)
- Cost savings achieved vs budget
- Vendor quality and delivery performance
- Reduction in procurement cycle time
- Number of material rejections / delays

Job Types: Full-time, Permanent

Pay: From ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Food provided
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home

Work Location: In person

📌 Purchase Manager - Interior Fit Out (India)
🏢 Kshatriya Infrastructure
📍 India