Admin LeadLocation:Bangalore |Experience:3–5 Years |Function:Administration & Facilities |Work Mode:On-siteAbout KapivaKapiva is a modern wellness brand building accessible, high-quality Ayurveda and wellness solutions for today’s consumers. We’re looking for a hands-onAdmin Leadto manage the day-to-day administration and facilities across ourCorporate Office, Clinics, and R&D; Officein Bangalore.Role OverviewThe Admin Lead will ownoffice administration, facilities, vendor management, inventory, documentation, and employee supportacross multiple locations, ensuring smooth, safe, and productive operations.Key ResponsibilitiesOffice & Facilities:Manage day-to-day operations across corporate, clinic, and R&D; locations, including housekeeping, security, pantry, utilities, maintenance, seating, access, and workplace requirements. Conduct regular site checks and proactively resolve issues.Vendor & Procurement Management:Manage vendors and service providers for maintenance, housekeeping, security, pest control, stationery, pantry, courier, and other services; coordinate quotations, onboarding, contracts/AMCs, renewals, invoices, and timely service delivery.Inventory & Asset Management:Maintain accurate records of assets, equipment, stationery, and consumables; monitor stock, manage procurement, maintain asset registers, and conduct periodic verification.MIS & Documentation:Maintain organised Excel/Google Sheets and trackers for expenses, vendors, inventory,



assets, maintenance, and other administrative data. Manage invoices, quotations, contracts, budgets, and regular MIS reports.Employee & Business Support:Support employee onboarding, office events, meetings, travel, logistics, and day-to-day administrative requirements while addressing workplace-related queries.Compliance & Safety:Coordinate facility-related compliance, safety checks, fire/electrical maintenance, licenses, certificates, and AMC renewals, ensuring documentation is maintained and requirements are completed on time.What We're Looking For3–5 years of experiencein Administration, Facilities, Office Management, or a similar role.Experience managingmultiple locationsis preferred.Strongcommunication, coordination, and vendor managementskills.Good working knowledge ofMS Excel / Google Sheetsand ability to maintain structured trackers and MIS.Highlyorganised, proactive, detail-oriented, and strong on follow-ups.Ability to independently manage multiple priorities and resolve operational issues.Comfortable working in afast-paced, growing organisation .Willingness to travel between Kapiva locations in Bangalore as required.Key SkillsAdministration | Facilities Management | Vendor Management | Office Management | Inventory & Asset Management | Procurement | MIS & Reporting | MS Excel | Google Sheets | Compliance & Safety | Stakeholder Management

📌 Admin Lead (Maharashtra)
🏢 Kapiva
📍 Maharashtra