An Import and Export Documentation Specialist manages international shipping paperwork and ensures fast custom clearance. Key duties include preparing bills of entry, shipping bills, invoices, and filing compliance data through online portals. The role requires strong attention to detail to prevent custom clearance delays.

Key Responsibilities

- Document Preparation: Create and verify commercial invoices, packing lists, bills of lading, air waybills, and certificates of origin.

- Customs Filing: File and process electronic import/export declarations through official customs and EDI portals.

- Compliance Checks: Verify correct HS codes, product classifications, and duty structures against trade regulations.

- Coordination: Work closely with Custom House Agents (CHAs), freight forwarders, carriers, and port authorities to clear cargo.

- Dispute Resolution: Fix clearance errors, manage queries,



and handle missing data to avoid port demurrage fees.

- Record Keeping: Maintain organized digital and physical archives of all customs and shipping files for audits.

Requirements

Qualifications and Skills

- Education: High school diploma required; a bachelor's degree in supply chain, logistics, or international business is preferred.

- Experience: 3 to 7 years working in freight forwarding, customs clearance, or EXIM operations.

- Technical Skills: Familiarity with customs software, EDI filing systems, and advanced MS Excel.

- Knowledge: Understanding of international trade terms (Incoterms), tariffs, and local customs laws.

- Soft Skills: High accuracy levels, strong problem-solving skills, and transparent communication abilities.

📌 Documentation Specialist (Ahmedabad)
🏢 Classic Clearing and Forwarding
📍 Ahmedabad