Role: Tenders Executive

Government & Geospatial Projects

Name of Organization

M/s Remote Sensing Instruments LLP

Department

Business Development / Tendering

Location

Hyderabad, Telangana

Employment Type

Full-time

Experience

4-5 years preferred

1. Job Summary

We are looking for a detail-oriented and proactive Tenders Executive to manage the complete tendering and bidding process for government, PSU, and institutional projects. The role will involve identifying relevant opportunities, analyzing tender documents, coordinating technical and commercial inputs, ensuring compliance, and submitting accurate and timely bids. The ideal candidate should have strong knowledge of GeM, CPPP, state e-procurement portals, government tender procedures, and bid documentation, along with excellent coordination and follow-up skills.
1. Key Responsibilities2.1 Tender Identification & Tracking

· Monitor GeM, CPPP, state e-procurement portals, and other relevant tender platforms. · Identify tenders relevant to RSI’s business areas, including GIS and remote sensing, drone and DGPS surveying, digital mapping, land records, asset management, IT/ITeS, infrastructure, mining, and related technical services.

· Maintain a structured tender tracker with deadlines, eligibility criteria, EMD, tender fees, and submission status.

Share timely updates and opportunity summaries with management

2.2 Tender Analysis & Bid Qualification

· Study tender documents, RFPs, RFQs, corrigenda, amendments, and associated schedules.

· Prepare tender synopsis / bid qualification sheets covering scope, eligibility, technical requirements, turnover, experience, EMD, tender fee, performance security, key dates, and JV / consortium conditions.

· Coordinate with management to assess bid feasibility and Go/No-Go decisions.

· Identify risks, deviations, ambiguities, and clarification requirements.

2.3 Bid Documentation & Submission

· Prepare and compile technical bids, commercial / financial bids, company credentials, experience documents, compliance statements, EMD / bid security documents, declarations, undertakings, affidavits, OEM authorizations, powers of attorney,



consortium documents, and other required submissions.

· Ensure all documents comply with tender requirements and prescribed formats.

· Upload bids on relevant e-procurement portals and ensure successful submission before deadlines.

· Maintain submission acknowledgements, bid copies, and records for future reference.

2.4 Internal & External Coordination

· Coordinate with technical, finance, legal, operations, and management teams to obtain required inputs.

· Liaise with clients, tender authorities, consultants, and consortium partners for clarifications and documentation.

· Coordinate with banks, insurance providers, and other agencies for EMD, bank guarantees, and related requirements.

· Follow up on pre-bid meetings, corrigenda, technical clarifications, and tender status.

2.5 Post-Bid Activities

· Track technical evaluation, financial opening, negotiations, and award status.

· Respond to post-bid clarifications and requests from tendering authorities.

· Maintain records of successful, unsuccessful, and ongoing bids.

· Support preparation of work orders, agreements, and performance security documentation after award.

· Maintain a database of tender outcomes, competitors where publicly available, and lessons learned.

1. Required Qualifications & SkillsEducation & Experience

· Bachelor’s degree in any discipline. · Degree in Business Administration, Commerce, Engineering, or a related field is preferred.

· 2–5 years of experience in tendering, bidding, procurement, or related business development support.

· Experience with government / PSU tenders is strongly preferred.

Technical & Professional Skills

· Hands-on experience with GeM, CPPP, and state e-procurement portals.





· Solid understanding of government tendering and procurement procedures.

· Excellent document preparation, compliance checking, and file management skills.

· Proficiency in MS Word, Excel, PDF editing, and document compilation.

· Positive written and verbal communication skills in English.

· Strong attention to detail and ability to manage multiple deadlines.

· Ability to read and interpret technical and commercial tender documents.

· Familiarity with EMD, bank guarantees, eligibility documents, and bid security procedures.

1. Preferred Industry Experience

· GIS / Remote Sensing / Geospatial Services · Drone Surveying / DGPS / Land Surveying

· IT Software / Application Development

· Government e-Governance Projects

· Land Records / DILRMP / Cadastral Survey

· Municipal / Infrastructure / Asset Management

· Mining / Technical Consultancy / Engineering Services

1. Key Performance Indicators (KPIs)

· Number of relevant tender opportunities identified and qualified. · Timely submission of compliant bids.

· Accuracy and completeness of tender documentation.

· Tender submission success rate without procedural errors.

· Effective coordination with internal teams and partners.

· Maintenance of updated tender trackers and bid records.

· Contribution to the organization’s tender pipeline and order acquisition.

1. What RSI Offers

· Opportunity to work on government and large-scale geospatial technology projects. · Exposure to multidisciplinary sectors including GIS, surveying, IT, infrastructure, and mining.

· Professional growth in tendering, business development, and public-sector procurement.

· Collaborative work environment with exposure to senior management and project teams.

1. How to Apply

Interested candidates may share their updated CV along with details of relevant tendering experience, government portals handled, current CTC, expected CTC, and notice period. Email [email protected] / [email protected]

Location

Head Office, Hyderabad, Telangana

Pay: ₹10,024.01 - ₹35,000.00 per month

Work Location: In person

📌 Tender Executive (Hyderabad)
🏢 REMOTE SENSING INSTRUMENTS
📍 Hyderabad