Hospital Purchase & Stores Executive

Job Title: Purchase & Stores Executive

Department: Purchase & Stores

Industry: Hospital / Healthcare

Employment Type: Full time

Experience: 2–5 years

Job Summary

We are looking for a responsible and organized Purchase & Stores Executive to manage hospital procurement, inventory, receiving, storage, and stock control. The candidate will coordinate with vendors and internal departments to ensure medicines, medical consumables, surgical items, equipment, stationery, and other hospital supplies are available on time and maintained at appropriate stock levels.

Key ResponsibilitiesPurchase

- Handle day-to-day purchasing activities for hospital requirements.
- Source and evaluate vendors based on quality, price, availability, and delivery timelines.
- Obtain quotations, compare prices, negotiate with suppliers, and place purchase orders.
- Coordinate with suppliers regarding orders, deliveries, replacements, and pending items.
- Maintain purchase records, quotations, purchase orders, invoices, and vendor documents.
- Coordinate with Accounts and other departments for invoice and payment processing.
- Ensure purchases comply with hospital policies and approved specifications.

Stores & Inventory
- Receive and verify materials against purchase orders, invoices, and delivery challans.
- Check quantity, quality, batch numbers, expiry dates, and packaging of received items.
- Properly store medical and non-medical materials according to required storage conditions.
- Maintain accurate stock records and inventory documentation.
- Monitor minimum and maximum stock levels and initiate timely replenishment.




- Conduct regular physical stock verification and reconcile discrepancies.
- Monitor near-expiry, slow-moving, damaged, and obsolete stock.
- Issue materials to hospital departments against authorized requisitions.
- Maintain proper FIFO/FEFO practices wherever applicable.
- Ensure the store is clean, organized, secure, and compliant with hospital procedures.

Coordination
- Coordinate with Pharmacy, Nursing, OT, Laboratory, Biomedical, Housekeeping, Administration, and other departments for material requirements.
- Follow up on urgent and critical hospital requirements.
- Prepare regular inventory, consumption, purchase, and stock reports for management.
- Support internal and external audits by maintaining proper documentation.

Requirements
- Bachelor's degree or diploma in Purchase, Supply Chain, Logistics, Hospital Administration, Commerce, or a related field.
- 2–5 years of relevant experience in hospital purchase, stores, inventory, or procurement.
- Knowledge of medical consumables, surgical items, hospital supplies, and general materials is preferred.
- Good vendor negotiation and communication skills.
- Strong knowledge of inventory control and documentation.
- Basic computer skills; experience with MS Excel and inventory/ERP software is preferred.
- Good organizational skills and attention to detail.
- Ability to work independently and coordinate effectively with multiple departments.

Key Skills Hospital Purchase | Procurement | Inventory Management | Stores Management | Vendor Management | Stock Control | Purchase Orders | Material Receiving | MS Excel | ERP | Documentation | Negotiation

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Store & Purchase Executive (Thoothukudi)
🏢 Sri Venkateswara University College
📍 Thoothukudi