Role and Responsibilities:

- Administrative Operations
- Manage comprehensive travel logistics for employees and international visitors, including visa processing, flight bookings, and hotel reservations.
- Draft essential travel documentation, such as covering letters and official invitation letters.
- Coordinate local transportation and car hire services for visiting delegates.
- Oversee the design, printing, and issuance of corporate identity materials, including visiting cards, ID cards, and company letterheads.
- Manage the procurement and inventory of office stationery and pantry supplies, ensuring optimal stock levels to prevent service interruptions.
- Act as the primary point of contact for vendors, negotiating service agreements and managing Annual Maintenance Contracts (AMCs) for office equipment.
- Monitor daily cleaning and hygiene schedules to maintain high workplace standards.
- Supervise pantry operations and housekeeping team performance.
- Coordinate with technicians for prompt repairs and maintenance of office infrastructure.
- Ensure strict compliance with safety norms, including regular checks of fire safety and emergency equipment.
- Coordinate with branch offices to reconcile temporary staff attendance,



ensuring timely salary processing and the prompt settlement of payroll invoices
- Lead the planning and execution of office decorations for festivals, birthdays, and corporate events, fostering a vibrant office culture.

Requirements:

- Bachelors degree in Business Administration, Management, or a related field.
- 3-7 years of experience in an administrative or office support role.
- Strong proficiency in MS Excel (including pivot tables and VLOOKUPs).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Solid organizational, communication, and interpersonal skills.
- Ability to handle multiple tasks, prioritize effectively, and maintain confidentiality.
- Experience in vendor management and office administration is preferred.

Personal characteristics:

- Accuracy in managing admin records.
- High level of integrity and confidentiality while performing duties.
- Switches seamlessly between urgent admin tasks.
- Good communication skills for reporting and coordination.
- Spirit of being a team player.

Note: We need an Immediate joiner for this role.

Interested candidates can share their updated CV on [email protected] or WhatsApp on (phone hidden)

📌 Senior Administration Executive (Mumbai)
🏢 SEA Consortium Shipping India
📍 Mumbai