Secretary / Executive Assistant

Location: [Mumbai / Remote — update as applicable] Employment Type: Full-time Reports to: Founder

About Us

We're an early-stage startup building a product-first company from the ground up. As we move from early development toward launch, we need someone who can help keep the founder organized, on schedule, and focused on high-priority work.

Role Overview

We're looking for a Secretary / Executive Assistant to support the founder directly — managing schedules, correspondence, documentation, and day-to-day administrative operations. This is a high-trust role with close daily interaction with leadership, ideal for someone organized, discreet, and comfortable working in a fast-moving, early-stage workplace.

What You'll Do

- Manage the founder's calendar, schedule meetings, and resolve conflicts proactively
- Handle correspondence — emails, calls, and follow-ups — on the founder's behalf
- Prepare, organize, and maintain documents, records, and files
- Coordinate logistics for meetings, travel, and appointments
- Take notes/minutes during meetings and track action items to completion
- Assist with basic research, data entry, and preparing summaries or reports
- Manage confidential information with discretion




- Act as a point of coordination between the founder and internal/external stakeholders

What We're Looking For
- Prior experience as a secretary, executive assistant, or in an administrative support role
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Comfortable using scheduling tools, email, and basic office software (MS Office/Google Workspace)
- Ability to manage multiple priorities and work independently with minimal supervision
- High level of discretion and trustworthiness handling sensitive information
- Bonus: prior experience supporting a founder/executive at a startup

Why Join Us
- Direct access to leadership — you'll work closely with the founder, with visibility into how an early-stage company actually runs
- Room to grow — as the company scales, there's scope to take on more responsibility beyond traditional admin work
- Be part of building something from the ground up — early team members shape how the company operates

Pay: ₹8,000.00 - ₹20,000.00 per month

Benefits

- Commuter assistance
- Paid sick time
- Work from home

Work Location: Hybrid remote in Mumbai, Maharashtra

📌 Secretary (Mumbai)
🏢 Infinitum
📍 Mumbai