Designation - Regional Administration Manager (IC role)

Base Location - Koramangala. Regional role; travel to warehouses, offices, project sites and vendor locations as required .

Operational Coverage - 38+ warehouses across the region, including Regional and Zonal Offices

Educational Qualification - Graduate mandatory

Work Exp - Minimum 5+ yrs

Prior experience managing multiple sites/warehouses and leading a small administration team is preferred. Experience in vendor negotiations, AMC management, office/warehouse set-up and facility projects is highly desirable.

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For which role are you applying pls specify. We are considering candidates ONLY FROM BANGALORE FOR THIS ROLE.

So pls apply only if you meet all the above criterias.

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Role Purpose The Regional Administration Manager will be responsible for end-to-end administration, facilities, workplace services and operational support across 38+ warehouses, Regional and Zonal Offices. The role will lead a team of 4 staff and ensure smooth, compliant and cost-effective administration covering facility operations, repair and maintenance, vendor and AMC management, landlord coordination, office/warehouse set-up, corporate events, project support and identification of new facilities.

The Regional Administration Manager will work closely with Regional/Zonal leadership and coordinate with Warehouse Operations, HR, Finance, Procurement, IT, Legal, Security, Compliance, landlords, vendors, contractors and other business stakeholders.

Key Responsibilities

A. Regional & Warehouse Administration

- Manage and oversee day-to-day administration activities across 38+ warehouses in the assigned region.
- Establish standard administrative processes, checklists, service levels and reporting mechanisms across locations.
- Coordinate with warehouse teams to ensure timely resolution of administrative and facility-related requirements.
- Monitor housekeeping, security, utilities, office supplies, consumables, access control and other general administration services.
- Conduct periodic site visits and administrative audits to identify gaps and drive corrective actions.
- Maintain central records for locations, assets, contracts, vendors, service providers and critical facility information.

B. Regional & Zonal Office Set-up and Workplace Management

- Plan and execute Regional and Zonal Office set-up, expansion, relocation, renovation and closure activities.
- Coordinate seating, furniture, electrical, networking, signage, pantry, meeting rooms and other workplace requirements.
- Ensure offices are operationally ready within agreed timelines and approved budgets.
- Coordinate with internal stakeholders, contractors,



landlords and service providers for office-related projects.

C. Team Management

- Lead, guide and monitor a team of 4 administration staff, with clear allocation of locations and responsibilities.
- Set priorities, review performance, coach team members and ensure timely closure of operational issues.
- Develop a responsive and service-oriented administration culture across the region.

D. Compliance & Statutory Administration

- Coordinate administration-related compliance requirements applicable to warehouses and offices.
- Maintain compliance calendars, records, licenses, certificates, agreements and renewal trackers.
- Coordinate with internal compliance, legal, safety and audit teams for observations, documentation and closure of action points.
- Ensure location-level documentation and statutory records are maintained and available for inspections/audits.

E. Repair, Maintenance & Facility Management

- Oversee preventive and corrective maintenance of buildings, electrical systems, plumbing, HVAC, fire and safety systems, furniture and other facilities.
- Track breakdowns, service requests and preventive maintenance schedules and ensure timely closure.
- Monitor service quality, response time and recurring issues, and drive root-cause resolution.
- Plan maintenance budgets and obtain approvals in line with company processes.

F. AMC & Vendor Management

- Manage Annual Maintenance Contracts (AMCs) for facilities, equipment and support services across the region.
- Maintain AMC schedules, renewal dates, scope of work, service levels, invoices and performance records.
- Identify, evaluate, onboard and manage local and regional vendors/service providers in coordination with procurement.
- Negotiate service terms, monitor vendor performance and ensure cost-effective delivery.
- Resolve vendor issues, validate service completion and coordinate invoice processing.

G. Landlord & Property Coordination

- Act as the primary administration interface with landlords/property owners for warehouses and offices.
- Coordinate rent/lease-related administration, facility access, repairs, common-area issues, permissions and property matters with relevant internal teams.
- Track lease/contract milestones and support timely renewals, amendments, handovers and exit formalities.
- Maintain professional relationships with landlords while protecting company requirements and commercial interests.

H. Corporate Events & Meetings





- Plan and coordinate corporate events, regional meetings, leadership visits, employee engagement activities and other official functions.
- Arrange venues, travel/logistics, accommodation, catering, branding, meeting rooms, equipment and other event requirements.
- Coordinate end-to-end arrangements for CP meetings and similar leadership/business meetings.
- Manage event vendors and ensure execution within approved timelines and budgets.

I. Project & Business Support

- Provide administration and facility support for regional/zonal projects, expansions, transitions and operational initiatives.
- Coordinate cross-functional activities involving HR, Finance, IT, Procurement, Legal, Operations, Security and other stakeholders.
- Prepare project trackers, action plans, status updates and closure reports for administration deliverables.
- Support urgent or business-critical administrative requirements as assigned by management.

J. Recent Facility Scouting & Expansion Support

- Scout and identify suitable new warehouse, office and facility options based on business requirements.
- Coordinate site visits, preliminary feasibility checks, facility comparisons and requirement mapping.
- Support commercial, legal, technical and operational evaluation with relevant stakeholders.
- Coordinate negotiations, approvals, documentation, fit-out and operational readiness through to handover.

Key Deliverables / Success Measures

- Smooth and uninterrupted administration support across 38+ warehouses and regional/zonal offices.
- Timely closure of facility, maintenance, vendor and employee administration issues.
- High compliance readiness with accurate records and timely renewals.
- Effective AMC and vendor performance with controlled administrative costs.
- Successful execution of office/warehouse set-ups, relocations and facility projects within agreed timelines and budgets.
- Well-coordinated corporate events, CP meetings and leadership/business visits.
- Strong landlord and vendor relationships with clear issue resolution and documentation.
- Effective team performance, ownership and standardized administration practices across locations

Key Skills & Competencies

- Regional administration and facilities management
- Warehouse / multi-location administration
- Office set-up, relocation and project coordination
- Vendor and AMC management
- Landlord and property coordination
- Compliance documentation and audit coordination
- Repair and maintenance management
- Corporate event and meeting management
- Facility scouting and site evaluation
- Budgeting, cost control and negotiation
- Team leadership and stakeholder management
- Strong communication, coordination and problem-solving skills
- Good working knowledge of MS Office / Excel and administrative reporting

📌 Regional Administrative Manager (Bengaluru)
🏢 Dtdc Express
📍 Bengaluru